Parish Administrative Coordinator

3 weeks ago

Hyattsville, Maryland, United States St. Mark's Church 0325 Full time
Job Summary

St. Mark's Church in Hyattsville, Maryland is seeking a part-time Parish Administrative Coordinator to provide secretarial and related office services for the parish and various committees and boards.

The ideal candidate will have experience in organizing parish events, typing and/or word processing, and composing correspondence, minutes, and/or reports.

Key Responsibilities
  1. Provide administrative support to the pastor and other designated staff, including receiving and placing telephone calls, scheduling appointments, and processing mail.
  2. Establish and maintain office record-keeping and filing systems, and attend staff meetings and other meetings as requested.
  3. Schedule parish facilities, develop and maintain a calendar, and coordinate the use of keys for facilities.
  4. Oversee the timely opening and secure closing of the office each day, and ensure that all machines are off, answering service is on, windows and doors are locked, and all appropriate lights and heat are off.
  5. Monitor the maintenance contracts for the various office machines, and coordinate volunteer programs and supervise volunteers as needed.
  6. Properly stock and place weekly papers, Catholic Standard and El Pregonero, and discard remaining previous weekly issues.
  7. Discard all old bulletins on Friday, and insure all envelopes and supplies are appropriately marked and ready for distribution in pews for the appropriate weekend offertory.
  8. Coordinate with the Administrative Manager and Pastor purchases for the parish and rectory, and update the Parish Web Site as needed.
  9. Prepare and produce the weekly bulletin, gather and edit content and layout, and complete the bulletin in time for final printing.
  10. Assist the Business Manager with census record updates on a regular basis, and assist in the maintenance of the parish offering envelope system by updating data on a regular basis and posting contributions on a weekly basis and mailing annual contribution statements.
  11. Provide assistance to priests and DRE with information about calls for weddings and funerals, and contact appropriate persons involved.
  12. Provide charitable assistance supported by the parish and/or through referring persons to appropriate charitable or social agencies/organizations.
  13. Participate in the outreach and welcoming ministry, and assist in sending letters to new parishioners inviting them to register and welcome them when they do.
  14. Check the vestibule daily to insure cleanliness and order, and check the sacristy safe daily to insure an ample supply of host and wine, and check inventory for ordering if necessary prior to scheduled delivery.
  15. Prepare all readings for special liturgies, including wedding anniversaries, quinceañeras, memorial masses, and others as needed.

NECESSARY QUALIFICATIONS

  1. Active member of a Roman Catholic parish faith community.
  2. High School graduate or equivalent.
  3. Experience in organizing parish events.
  4. Typing and/or word processing of 50 wpm.
  5. Demonstrated ability to set priorities and organize work effectively and efficiently, including developing and maintaining effective record-keeping systems.
  6. Ability to compose correspondence, minutes, and/or reports.
  7. Ability to represent the parish to those who call, write, or visit.
  8. Ability to honor and maintain confidentiality.
  9. Some supervisory and office management experience preferred.

Please forward your resume and letter of interest to: rjcortesc@msn.com

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