Strategic Systems Administrative Specialist

2 weeks ago

Washington, United States JRC Integrated Systems Full time

Join JRC Integrated Systems as an Executive Support Specialist, where you will play a crucial role in assisting the Technical Director of Navy Strategic Systems Programs (SSP) and their team. Your primary responsibility will be to streamline workflows to ensure effective program management, prioritize daily tasks, and manage actions to enhance the execution of deadlines. You will oversee integrated master scheduling, draft executive correspondence, conduct research analysis, and manage databases.

As the Executive Support Specialist, you will facilitate coordination among division stakeholders and program manage to track and produce deliverables for the Director. Additionally, you will report on division programmatic actions to senior leadership. Your role will involve reviewing, editing, and assisting in the creation of internal SSP documents related to the TRIDENT II Weapons System, while coordinating necessary input and approvals from government and industry partners.

Your responsibilities will include:

  • Gaining a comprehensive understanding of SSP cultures and practices, acting as the lead coordinator for high-level events involving division and industry partners.
  • Executing high-level coordination efforts among technical division branch heads and SESs, culminating in program updates and reporting materials as required on behalf of the Technical Division Director.
  • Composing internal program status reports on behalf of the Technical Division Director.
  • Assisting in the creation, review, and editing of Ordnance Documents (ODs), Strategic Systems Programs Instructions (SSPINSTs), meeting minutes, memorandums, formal letters, technical documents, program briefings, and other documentation.
  • Leading weekly division meetings, including drafting and editing presentations and providing status updates to the technical branches.
  • Serving as the primary liaison for SSP's senior-level leadership program.
What you will bring:
  • A bachelor's degree from an accredited institution.
  • At least 1 year of experience in project management, programmatic development, and administrative excellence.
  • An Active DoD Security Clearance at the SECRET level or a previously held active clearance in good standing within the last 2 years.
  • Proficiency in the MS Office Suite (PowerPoint, Excel, and Word).
  • Strong verbal and written communication skills.
Preferred qualifications:
  • Familiarity with the Department of the Navy Correspondence Manual and DoD Issuance Style Guide.
  • Previous experience supporting Department of the Navy programs in an analytical capacity.
At JRC Integrated Systems, we offer:
  • A competitive compensation package.
  • An exceptional employee benefits program that supports our team members' well-being and success.
  • The opportunity to contribute to high-profile Department of Defense (DoD) programs, making a meaningful impact.
  • A collaborative work environment that fosters teamwork, creativity, and innovation.
  • Opportunities for professional growth and development to advance your career.
JRC Integrated Systems is an Equal Opportunity Employer M/F/D/V.

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