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Acquisition Administrative Coordinator

2 months ago

Washington, United States American Systems Full time

Position Title: Administrative Support Specialist (Acquisition) - Top Secret Clearance w/SCI Eligibility

Clearance Requirement: Top Secret/SCI

Location: Washington, DC

Travel: None

Overview:

AMERICAN SYSTEMS is seeking a dedicated Administrative Support Specialist to provide essential support to our Department of Defense acquisition and contracting clientele. If you possess a meticulous eye for detail and a strong desire to enhance operational processes, this role is tailored for you.

Key Responsibilities:

  • Deliver comprehensive administrative assistance by updating documents, ensuring correct formatting, and maintaining accuracy in spelling, grammar, and punctuation.
  • Support government procurement entities in formulating acquisition strategies, drafting work statements, evaluation plans, and vendor qualifications.
  • Engage in various administrative tasks that contribute to the effective management of acquisition documentation.
  • Maintain and organize records in SharePoint, tracking contract actions and generating detailed reports.
  • Facilitate communication among Subject Matter Experts and preserve archives in SharePoint.
  • Assist in the preparation of purchase requests for both small and large acquisitions.
  • Support meetings, design reviews, audits, working groups, and briefings.

Qualifications:

  • Active TOP SECRET clearance with SCI eligibility.
  • Bachelor's Degree with a minimum of 3 years of relevant experience in a DoD environment.
  • Willingness to learn about the DoD Acquisition process and the role of a Program Office.
  • Strong intrinsic motivation to enhance processes.
  • Exceptional attention to detail.
  • Professional communication skills, both written and verbal.
  • Proficiency in MS Office applications (PowerPoint, Word, Excel, etc.).

Company Overview:

Founded in 1975, AMERICAN SYSTEMS is one of the largest employee-owned firms in the United States, specializing in government services contracting. We are committed to delivering strategic solutions to complex national priority programs, with a presence in over 100 locations worldwide. Our focus on quality, cultural values, and innovation drives our commitment to excellence.

Benefits:

AMERICAN SYSTEMS offers a comprehensive benefits package, including healthcare, paid leave, retirement plans, insurance programs, and education and training assistance.

Awards:

Recognized as one of the National Best Midsize Companies by Forbes and awarded for our commitment to workplace excellence.