Operations Support Specialist

3 weeks ago

Maryland, United States Constellis Full time

Job Summary

The Operations Support Specialist will provide administrative support to the North American Operations Recruiting team, performing a variety of duties. This role will collaborate with Recruiting, Human Resources, and external candidates to ensure that new hires are set up for their first day with Constellis. This is a hybrid position requiring 2+ day a week in the Upper Marlboro, Maryland OR Herndon, Virginia office.

Key Responsibilities

  • Provides administrative support and ensures smooth communications between departments and customers, suppliers, and other departments.
  • Sends, receives, and verifies the completeness and accuracy of all documentation pertaining to new hires.
  • Assembles new hire packets for orientation and facilitates new hire orientation sessions.
  • Audits personnel documents and updates electronic files and databases.
  • Answers employee questions, provides information on routine inquiries, and takes messages and forwards callers as appropriate.
  • Sizes applicants for new uniforms, places uniform orders, and issues out uniforms.
  • Maintains required files and documentation, data backups, and confidentiality of records.
  • Ensures documents are complete, current, and stored appropriately and securely.

Requirements

  • HS Diploma required; Bachelor's Degree preferred.
  • 3+ years of administrative experience required.
  • Experience working U.S. Government contracts preferred.
  • Advanced proficiency with MS Office preferred.
  • Effective oral and written communication skills with all levels of the organization.
  • Strong organizational skills with the ability to manage time and multiple priorities to completion.
  • Problem-solving skills with an analytical thought process.
  • Ability to adapt to a rapidly changing environment.

Benefits

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.

  • Medical, Vision & Dental Insurance.
  • Paid Time-Off Program & Company Paid Holidays.
  • 401(k) Retirement Plan.
  • Insurance: Basic Life & Supplemental Life.
  • Health & Dependent Care Flexible Spending Accounts.
  • Short-Term & Long-Term Disability.
  • Personal Development & Learning Opportunities.
  • On-the-job Training, Skills Development & Certifications.
  • Employee Referral Program.
  • Corporate Sponsored Events & Community Outreach.

Working Conditions

Work is typically based in a busy office environment and is subject to frequent interruptions. Business work hours are Monday through Friday from 8:00 am to 5:00 pm, however, some extended or weekend hours may be required.

Physical Requirements

May be required to lift and carry awkward items weighing up to 50 lbs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday.

At Constellis, our number one priority is to secure success for our customers. We provide end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem solvers has a steadfast moral compass and unwavering dedication to creating a safer world.

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