Accounting and Operations Specialist
1 week ago
We are seeking a highly organized and detail-oriented individual to support our operations and ensure the smooth functioning of our business.
Job SummaryThis is a dynamic and challenging role that requires a strong ability to prioritize tasks, excellent communication skills, and a high level of accuracy.
Key Responsibilities- Accounting:
- Process vendor invoices and forward to corporate for payment
- Manage all vendor relationships and secure documentation for processing new vendor accounts
- Review monthly accounts payable reports for accuracy and track all invoices received
- Track PDC assets and maintain accurate records
- Administrative:
- Assist the manager in miscellaneous tasks, including event planning and ordering office supplies
- Schedule vendor appointments for repairs or requests and coordinate/schedule travel arrangements and accommodations
- Benefits:
- Assist hourly employees with 401K applications and issues, handle all insurance issues, and manage FTE and contractor payroll system
- Track vacation, sick, and floating holiday time off for all teammates and track perfect attendance
- Conduct onboarding with contract associates and maintain employee personnel files
- Customer Service:
- Assist the parts information coordinator as needed in handling customer service calls from dealers
- Reporting and Analysis:
- EOM reconciliation for accounts payable and maintain employee point system
- Prepare reports for the operations manager as required and track productivity for monthly performances
- High school degree required and/or equivalent work experience
- 5+ years of advanced-level administrative experience in a professional environment
- Specialized knowledge and skills:
- Ability to analyze and build custom reports and presentations in Excel and PowerPoint
- Ability to work independently with limited direct supervision
- Exceptional interpersonal skills for both internal and external clients at all levels
- Experience with SAP accounting/warehouse system is preferred
- Exposure to ADT or similar security system
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