Project Coordinator

2 weeks ago

Fort Worth, Texas, United States Landmark Structures Full time

Landmark Structures is a premier provider of engineering, construction, and asset management solutions for storage systems across various sectors, including water, wastewater, power, and industrial markets. With operations spanning North America, we have established a strong reputation for executing complex projects with exceptional efficiency and accuracy. Our commitment to challenging conventional methods and fostering innovation is central to our mission.

The Project Coordinator plays a crucial role in overseeing project administration tasks as directed by the Project Manager or Assistant Project Manager (APM).

  • Collaborate with the PM/APM on a weekly basis to review and support ongoing tasks as needed
  • Participate in Preconstruction Handoff Meetings, Engineer/Owner Pre-con Meetings, Landmark Phase Meetings, and Project Admin Huddles
  • Inform the Accounting department of Actual Substantial Completion and Final Completion Dates
  • Establish and maintain project documentation within Procore
  • Complete Building Permit Applications and coordinate with Accounting for payment processing
  • Create and manage commitments, including subcontracts and Letters of Intent (LOIs)
    • Distribute new vendor packets to subcontractors not already in our system
    • Assemble subcontracts
    • Gather all necessary supporting documentation
    • Send subcontracts to all required signatories via DocuSign
    • Ensure all subcontractors possess an approved Certificate of Insurance (COI) through IBTX and a fully executed subcontract agreement on file before commencing work
  • Oversee the temporary power process and facilitate the transition to permanent power
  • Assist the Project Manager in completing and maintaining the CET Project Planning & Review Form
  • Aid the Project Manager in organizing project planning meetings
  • As needed, support the Project Manager/APM in compiling and submitting project submittals
  • Review plans and specifications to create submittal registers
  • Compile, organize, and manage project Operations & Maintenance (O&M) manuals throughout the project lifecycle until the final submission of the approved O&M manual to the owner
  • Assist with gathering backup documentation for monthly billing processes
Qualifications:

Education:
  • High School Diploma or GED
Experience Required:
  • 3 to 5 years of relevant experience
Desired Qualifications:
  • Familiarity with project management functions in a construction environment involving self-performance of construction tasks
  • Proficiency with Procore, DocuSign, and Adobe PDF
Competencies:

To excel in this role, candidates should demonstrate the following competencies:
  • Strong interpersonal and organizational skills
  • Collaborative approach to identifying and resolving issues
  • Effective written and verbal communication abilities
  • High attention to detail
  • Good time management skills
  • Accountability for project success
  • Proficiency in technical concepts related to construction execution
  • Ability to navigate technology effectively
  • Proficient in MS Office applications
EOE, including disability/vets

Landmark Structures is an Equal Opportunity Employer

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