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Project Coordinator

2 months ago

Fort Worth, Texas, United States Brooksource Full time

Project Support Specialist

Location: Fort Worth, TX

Brooksource is seeking a committed individual to contribute to our expanding team. This role is essential in supporting engineering and construction initiatives by assisting the Project Manager and project team with crucial administrative tasks.

Key Responsibilities:

  • Organize and maintain project documentation.
  • Oversee project communication channels.
  • Data management and entry for document control.
  • Monitor project timelines and generate monthly status updates.
  • Assist with specifications, modifications, and project finalization.
  • Address inquiries related to projects and conduct necessary research.
  • Maintain a comprehensive tracking system for ongoing projects.
  • Document minutes from meetings led by the Project Manager.
  • Manage phone communications and direct inquiries appropriately.
  • Sort and process incoming correspondence.
  • Collect and organize invoices and billing statements.
  • Draft memos, correspondence, reports, and various documents.
  • Coordinate travel arrangements as needed.
  • Prepare and manage outgoing mailings, including electronic communications.
  • Establish and uphold an organized filing system.
  • Facilitate client or vendor meetings, including logistical arrangements.
  • Reserve meeting spaces and liaise with internal support teams.
  • Order and manage office supplies.
  • Coordinate maintenance or setup of equipment.
  • Maintain departmental schedules and rosters.
  • Provide occasional project assistance to management.
  • Support the creation of PowerPoint presentations.
  • Utilize database software for data storage and retrieval.
  • Assist with clerical needs for special projects.
  • Complete weekly timekeeping records.
  • Produce copies of necessary materials.
  • Perform additional tasks as assigned by supervisors to enhance the overall success of the team and organization.

Qualifications:

  • 1-3 years of relevant office or clerical experience preferred.
  • Background in Finance or Accounting is advantageous.
  • Proficiency in Microsoft Office Suite, including Word, Excel, Access, Outlook, and PowerPoint is required.
  • Self-motivated with strong communication skills across diverse teams.
  • Exceptional organizational abilities and meticulous attention to detail.
  • Strong written and verbal communication skills.
  • Demonstrated leadership capabilities.
  • Effective organizational and analytical/problem-solving skills.
  • Must be located within a reasonable commuting distance.