Senior Operations Coordinator

2 weeks ago


Aberdeen Proving Ground, Maryland, United States Amentum Full time
Position Overview: Amentum is seeking a Senior Office Operations Specialist to provide critical support for the Project Manager Intelligence Systems & Analytics - Army (PM IS&A) within the Joint Tactical Terminal (JTT) program.

Key Responsibilities:
  • Deliver support services that enhance operational efficiency, including but not limited to:
    • Monitoring special duty and ad hoc actions.
    • Facilitating facilities management.
    • Assisting with security operations, including access management.
    • Coordinating office security tasks such as badge issuance and visitor management.
    • Submitting service requests and tickets.
    • Drafting and revising scenarios for operational planning and emergency preparedness.
    • Compiling quarterly and annual reports.
    • Engaging in Integrated Product Teams (IPTs) and coordination meetings.
    • Supporting the Project Manager in high-level meetings.
    • Safeguarding and managing Government materials.
    • Organizing and aligning meetings, participating in recurring discussions, and preparing meeting minutes.
    • Providing comprehensive administrative support for conferences, meetings, and Town Halls, including document preparation.
    • Assisting with onboarding processes for new personnel.
    • Facilitating required training and tracking compliance with professional development requirements.
  • Support and collaborate with other administrative and operations staff to ensure effective office procedures, keeping them informed of updates related to correspondence, reports, forms, training, travel security, and personnel protocols.
Qualifications:
  • A Bachelor's degree is required, along with a minimum of ten (10) years of direct experience in providing administrative support for conferences and meetings; an additional five (5) years of relevant experience may substitute for educational requirements.
  • Detail-oriented with strong technical, verbal, and written communication skills.
  • Familiarity with AR 25-50 for document formatting and proofreading.
  • Experience managing tasks from higher headquarters, including tracking and closing taskings using the HQDA Task Management Tool.
  • Proficient in producing Situational Reports (SITREPS) and briefing materials.
  • Skilled in PowerPoint and Adobe software.
  • Experience with accounting systems and SharePoint administration.
  • Knowledge of office security procedures, including badge issuance and visitor management.
  • Must possess a US Government Secret Clearance; US Citizenship is required for clearance eligibility.
Preferred Qualifications:
  • A Bachelor's degree in Business Administration or a related field is preferred.
Amentum is committed to equal employment opportunities and values diversity in the workplace.

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