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Executive Assistant

2 months ago

Arlington, Virginia, United States Koalafi Full time
About the Role

We are seeking a highly organized and self-motivated Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will have experience supporting multiple senior level executives and possess exceptional attention to detail, judgement, independence, and the ability to handle multiple tasks and projects with efficiency and discretion.

Key Responsibilities
  • Calendar Management: Efficiently manage and coordinate the calendars of executives, including scheduling meetings, appointments, and events.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
  • Expense Management: Process expense reports accurately and efficiently, adhering to company policies.
  • Communication and Correspondence: Act as a point of contact between executives and internal/external stakeholders.
  • Project Management: Support ad-hoc requests and projects.
  • Administrative Support: Maintain organized and up-to-date filing systems, both electronic and physical.
  • Office Management: Manage WeWork suite with supplies ensuring the smooth operation of the office.
Requirements
  • Minimum of 5-7 years of experience as an Executive Assistant or in a similar administrative role.
  • Proven experience managing calendars, travel arrangements, and expense reports for multiple executives.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent communication skills, both written and verbal, with attention to detail.
  • Ability to work independently, exercise good judgment, and handle confidential information with discretion.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with expense management software.
  • Familiarity with travel booking tools and platforms.
  • High level of professionalism and a proactive, solution-oriented mindset.
  • Ability to thrive in a fast-paced environment and manage multiple priorities.
  • Strong interpersonal skills with the ability to build relationships and work collaboratively with team members and executives.
About Koalafi

Koalafi is a company that values innovation, trust, and ownership. We take pride in a culture that encourages employees to tackle exciting challenges every single day. Our team members enjoy inspiring and challenging work that accelerates their careers.

Benefits
  • Comprehensive medical, dental, and vision coverage.
  • 20 PTO days + 11 paid holidays.
  • 401(k) retirement with company matching.
  • Student Loan & Tuition Reimbursement.
  • Commuter assistance.
  • Parental leave (maternal + paternal).
  • Inclusion and Associate Engagement Programs.