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Human Resources Coordinator

2 months ago

Lancaster, Pennsylvania, United States Hospice and Community Care Full time
Job Summary

The Human Resources Coordinator will provide administrative support to the Human Resources Department, including coordinating administrative responsibilities, maintaining HRIS systems, and performing a wide variety of administrative tasks.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Vice President of Human Resources, including preparing offer letters, status letters, and new hire paperwork.
  • HRIS Management: Maintain and update HRIS systems, including preparing and processing new employee orientation packets, revising job descriptions, and coordinating the signature and filing of new job descriptions.
  • Criminal Background Checks: Manage and perform criminal background checks, FBI checks, motor vehicle record checks, and child abuse clearance checks for staff and volunteers.
  • File Maintenance: Maintain files on licensure information for all professional staff and medical testing information for all staff and volunteers.
  • Identification Badges: Prepare and distribute identification badges and order nameplates and business cards.
  • Performance Evaluations: Prepare, distribute, and track organization performance evaluations and clinical competency assessments.
  • HR Function Support: Provide administrative support for human resource functions, including correspondence generation, record-keeping, file maintenance, and HRIS entry.
  • UPTO and Call Off Reports: Maintain and update unscheduled paid time off and call off reports for discrepancies and notify supervisors as needed.
  • ACA and EEOC Reporting: Track and complete Affordable Care Act and Equal Employment Opportunity Commission reporting requirements.
  • HR Paperwork: Ensure all HR paperwork is appropriately scanned, filed, and maintained.
  • Hospice Certification Exam: Manage the hospice certification exam notification, reimbursement, results, and certification paperwork.
  • Staff Massage Therapist Schedule: Coordinate the staff massage therapist schedule.
  • Employee Infection Control Tracking: Distribute and record employee infection control tracking logs for the quality and compliance department and compile and distribute quarterly reports.
  • Flu Shot Consent Forms: Manage the paperwork for flu shot consent forms and flu shot declination forms.
  • Employee Activities and Appreciation Committee: Serve as an active member on the Employee Activities and Appreciation Committee and help coordinate various activities.
  • Summer Fruit Distribution: Coordinate and manage summer fruit distribution from Memorial Day to Labor Day.
  • HR Volunteers: Manage human resource volunteers.
  • Benefit Insurance Invoices: Reconcile monthly benefit insurance invoices.
  • Employee Recognition and Service Awards: Administer employee recognition and service award programs.
  • Educational Assistance Reimbursement Program: Manage the Educational Assistance reimbursement program.
  • HR Manager Support: Serve as backup for and a support to the HR Manager by helping to process FMLA, insurance enrollments, changes, and terminations as necessary.
  • Payroll Processing: Serve as backup for payroll processing responsibilities.
  • HR Policies: Responsible for understanding HR policies and providing appropriate clarification to employees as necessary.