Financial Operations Manager

2 weeks ago

Tulsa, Oklahoma, United States Vintage Housing Full time
Position Overview:
The Financial Operations Manager is responsible for overseeing the financial activities of Vintage Housing.

This role entails managing daily accounting tasks and monitoring the financial health of the Vintage Housing portfolio by generating reports for upper management, board members, lenders, and investors.

The Financial Operations Manager collaborates with the CFO to manage the development portfolio, which includes supporting construction closings, overseeing construction draws, and assisting with project cost certifications and 8609 application evaluations.


KEY RESPONSIBILITIES:
Corporate Accounting (60%):
Lead a team comprising the Senior Accountant and Staff Accountant in executing daily corporate accounting functions, including:
- Preparing and reviewing journal entries
- Processing invoices
- Recording cash deposits
- Conducting bank reconciliations for Vintage Housing and its property portfolio
- Collaborating with operations and maintenance teams to ensure proper invoicing and adherence to procedures across the portfolio
- Acting as the system administrator for Real Page and OneSite
- Ensuring thorough documentation of all transactions
- Establishing and documenting procedures for all Vintage Housing Accounting functions
- Preparing monthly financial statements in compliance with US GAAP for Vintage Housing and the portfolio for the Board, Investors, and Lenders
- Assisting in the preparation for consolidated and property audits, including reviewing audited financial statements and tax returns
- Managing local and state tax filings
Real Estate Development (30%):
- Reviewing organizational and financing documents prior to project construction closings
- Tracking monthly financial reporting requirements for development projects
- Reviewing project settlement statement entries
- Managing bookkeeping for new developments
- Supporting the accounting and development teams with construction draws and lender funding requests
- Assisting with project cost certifications
- Submitting equity requests to investors per project limited partnership agreements
- Reviewing 8609 applications for 4% and 9% LIHTC projects
Grant Tracking (5%):
- Assisting the accounting team in reviewing grant proposals, budgets, and ensuring compliance with reporting requirements
Asset Management (5%):
- Aiding in the preparation and review of property trial balances and monthly journal entries

EDUCATION AND EXPERIENCE:
- Bachelor's degree in Accounting preferred
- Public accounting experience and CPA certification are advantageous
- A minimum of five to seven years of relevant experience is preferred, including at least three years in a supervisory role
- Experience managing teams of five or more
- Real estate experience is preferred, with familiarity with Real Page and OneSite being a plus
- Knowledge of low-income housing tax credits, affordable housing, and nonprofit sectors is preferred
- Strong writing, proofreading, editing, and verbal communication skills
- Ability to take responsibility and efficiently follow up on multiple tasks; excellent organizational skills and attention to detail
- Capability to work independently with sound judgment
- A good sense of humor, courteousness, and responsiveness
- Enjoyment of a fast-paced work environment

WORK ENVIRONMENT:
This is a full-time, exempt position.

Typical workdays are Monday through Friday, with a total of 40 hours worked a week between the hours of 8 a.m. and 6:30 p.m. Occasional evening or weekend hours may be required for community or board meetings related to projects and/or special events; additional work hours as necessary.

The primary work environment is an office setting within a nonprofit organization dedicated to providing various services to seniors and their families.

The activity level is high, and the noise level is moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.


LIFE Senior Services and Affiliates is an equal opportunity employer, committed to hiring individuals who accurately reflect the communities we serve.

We value diverse perspectives and do not discriminate based on race, ethnicity, sexual orientation, gender identity, religious belief, or disability.

If you share our passion for serving the needs of an aging population, we encourage you to consider this opportunity with LIFE.

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