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Financial Operations Manager

2 months ago

Tulsa, Oklahoma, United States Vintage Housing Full time
Position Overview:
The Financial Operations Manager is responsible for overseeing the financial activities of Vintage Housing.

This role entails managing daily accounting functions and monitoring the financial performance of the Vintage Housing portfolio, including the preparation of reports for senior management, stakeholders, and investors.

The Financial Operations Manager collaborates with the CFO to manage the development portfolio, which includes assisting with construction closings, overseeing construction draws, and reviewing project cost certifications and 8609 applications.


KEY RESPONSIBILITIES:
Corporate Accounting (60%):
Lead a team comprising a Senior Accountant and a Staff Accountant to ensure efficient daily corporate accounting operations, including:
- Preparing and reviewing journal entries
- Processing invoices
- Recording cash deposits
- Conducting bank reconciliations for Vintage Housing and its properties
- Collaborating with operations and maintenance teams to ensure accurate invoicing and adherence to procedures
- Acting as the system administrator for Real Page and OneSite
- Ensuring comprehensive documentation of all transactions
- Establishing and documenting procedures for all accounting functions
- Preparing monthly financial statements in compliance with US GAAP for Vintage Housing and its portfolio for stakeholders
- Assisting in the preparation for consolidated and property audits, including reviewing audited financial statements and tax returns
- Managing local and state tax filings
Real Estate Development (30%):
- Reviewing organizational and financing documents prior to project construction closings
- Tracking monthly financial reporting requirements for development projects
- Reviewing project settlement statement entries
- Managing bookkeeping for new developments
- Supporting the accounting and development teams with construction draws and lender funding requests
- Assisting with project cost certifications
- Submitting equity requests to investors as per project limited partnership agreements
- Reviewing 8609 applications for 4% and 9% LIHTC projects
Grant Tracking (5%):
- Assisting the accounting team in reviewing grant proposals, budgets, and ensuring compliance with reporting requirements
Asset Management (5%):
- Assisting in the preparation and review of property trial balances and monthly journal entries

EDUCATION AND EXPERIENCE:
- Bachelor’s degree in Accounting preferred
- Public accounting experience and CPA certification are advantageous
- A minimum of five to seven years of relevant experience, including at least three years in a supervisory role
- Experience supervising teams of five or more
- Preferred experience in real estate, with knowledge of Real Page and OneSite being a plus
- Familiarity with low-income housing tax credits, affordable housing, and nonprofit sectors is preferred
- Strong writing, proofreading, editing, and oral communication skills
- Ability to manage multiple tasks with strong organizational skills and attention to detail
- Capability to work independently with sound judgment
- A good sense of humor, courteousness, and responsiveness
- Enjoyment of a fast-paced work environment

WORK ENVIRONMENT:
This is a full-time, exempt position.

Typical workdays are Monday through Friday, totaling 40 hours per week, with hours between 8 a.m. and 6:30 p.m. Occasional evening or weekend hours may be required for community or board meetings related to projects and special events.

The primary work environment is an office setting within a nonprofit organization dedicated to providing various services to seniors and their families.

The activity level is high, and the noise level is moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the position.


LIFE Senior Services and Affiliates is an equal opportunity employer, committed to hiring individuals who reflect the communities we serve. We value diverse perspectives and do not discriminate based on race, ethnicity, sexual orientation, gender identity, religious belief, or disability.

If you share our commitment to serving the needs of an aging population, we encourage you to consider this opportunity.