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Financial Operations Manager

2 months ago

Tulsa, Oklahoma, United States Vintage Housing INC Full time

The Financial Operations Manager is responsible for overseeing the fiscal activities of Vintage Housing INC. This role entails managing daily accounting tasks and monitoring the financial performance of the Vintage Housing portfolio by generating reports for upper management, the board, lenders, and investors.



KEY RESPONSIBILITIES:

Corporate Accounting (60%):

  • Supervise a team comprising a Senior Accountant and a Staff Accountant to ensure the accuracy of daily corporate accounting operations, including journal entries, invoice processing, cash deposits, and bank reconciliations for Vintage Housing and its properties.
  • Collaborate with operational and maintenance personnel to guarantee compliance with invoicing and billing procedures across the portfolio.
  • Serve as the system administrator for Real Page and OneSite.
  • Ensure comprehensive documentation for all financial transactions.
  • Establish and document procedures for all accounting functions within Vintage Housing.
  • Prepare monthly financial statements in accordance with US GAAP for Vintage Housing and its portfolio for stakeholders.
  • Assist in the preparation for consolidated and property audits, including reviewing audited financial statements and tax returns.
  • Manage local and state tax submissions.

Real Estate Development (30%):

  • Examine organizational and financing documents prior to project construction commencement.
  • Monitor monthly financial reporting obligations for development initiatives.
  • Review entries in project settlement statements.
  • Oversee bookkeeping for new development projects.
  • Support both the accounting and development teams in reviewing construction draws and lender funding requests.
  • Assist in preparing for project cost certifications.
  • Submit equity requests to investors in line with project partnership agreements.
  • Review 8609 applications for 4% and 9% LIHTC projects.

Grant Oversight (5%):

  • Assist the accounting team in evaluating grant proposals, budgets, and ensuring compliance with reporting requirements.

Asset Management (5%):

  • Support the preparation and review of property trial balances and monthly journal entries.

EDUCATION AND EXPERIENCE:

  • Bachelor's degree in Accounting is preferred.
  • Experience in public accounting and CPA certification is advantageous.
  • A minimum of five to seven years of relevant experience is preferred, including at least three years in a supervisory role.
  • Experience managing teams of 2 to 5 individuals.
  • Real estate experience is preferred, with familiarity with Real Page and OneSite being a plus.
  • Experience in low-income housing tax credits, affordable housing, or nonprofit sectors is preferred.
  • Strong writing, proofreading, editing, and verbal communication skills are essential.
  • Ability to take responsibility and efficiently follow up on multiple tasks; strong organizational skills and attention to detail are required.
  • Ability to work independently with sound judgment.
  • A good sense of humor, courtesy, and responsiveness are valued.
  • Enjoyment of a fast-paced work environment is important.

WORK ENVIRONMENT: This is a full-time, exempt position. Typical workdays are Monday through Friday, totaling 40 hours per week between 8 a.m. and 6:30 p.m. Occasional evening or weekend hours may be required for community or board meetings related to projects and special events. The primary work environment is an office setting within a nonprofit organization that provides various services to seniors and their families. The activity level is high, and the noise level is moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

LIFE Senior Services and Affiliates is an equal opportunity employer, committed to hiring individuals who reflect the diverse communities we serve. We value diverse perspectives and do not discriminate based on race, ethnicity, sexual orientation, gender identity, religious belief, or disability. If you share our passion for serving the needs of an aging population, we encourage you to consider a career with us at LIFE.



Compensation details: Yearly Salary



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