Staff Accountant and Office Administrator

1 week ago

Plano, Texas, United States LiveNjoy Residential Full time
Job Title: Staff Accountant and Office Administrator

We are seeking a highly skilled and experienced staff accountant and office administrator to join our team at LiveNjoy Residential, a dynamic and thriving real estate property management company.

Job Summary:

The ideal candidate will handle all accounting and financial management and reporting tasks, as well as administrative duties, while providing excellent customer service to residents, vendors, and customers.

Key Responsibilities:
  • Financial and Accounting Tasks:
    • Proficiency in accounting software (e.g., QuickBooks, Resman) and Microsoft Office Suite, particularly Excel.
    • Strong understanding of GAAP (Generally Accepted Accounting Principles).
    • Analytical and problem-solving skills to interpret financial data and provide insights.
    • Ability to manage multiple priorities and meet deadlines.
    • Excellent communication skills for explaining complex financial information to non-financial stakeholders.
    • Produce monthly bank reconciliations, review and update monthly P&L statements.
    • Attention to detail to ensure accuracy in financial reporting and compliance.
    • Ability to work both independently and as part of a team.
    • Process payments, including cash, checks, and electronic transactions.
    • Assist with invoicing and tracking of accounts payable and receivable.
    • Assisting in the preparation of tax returns, investor and lender reporting.
  • Office Administration:
    • Manage and organize office files, records, and documentation.
    • Prepare and process correspondence, and reports.
    • Schedule and coordinate meetings, appointments, and property viewings.
    • Answer phone calls, emails, and in-person inquiries; provide information or direct inquiries to appropriate staff.
    • Maintain office supplies and equipment; order replacements as needed.
    • Ensure the office environment is clean and organized.
    • Assist with preparing and distributing internal and external communications.
  • Compliance and Documentation:
    • Ensure all activities comply with company policies and procedures, as well as local, state, and federal regulations.
    • Assist with preparing documentation for audits and regulatory inspections.
    • Prepare financial reports and summaries as needed.
  • Customer Service:
    • Greet and assist visitors, residents, and prospective tenants.
    • Understand and report tenant issues and concerns in a professional and timely manner.
    • Provide relevant company information as needed to all stakeholders and represent LiveNjoy Residential professionally at all times.
Requirements:
  • Education and Experience:
    • High school diploma or equivalent required; associate's degree or higher in business administration, property management, or a related field preferred.
    • Proven experience in an accountant & office administrator role, preferably in property management or real estate.
  • Skills and Abilities:
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
    • Familiarity with property management software (e.g., Resman, Yardi, AppFolio) is a plus.
    • Strong organizational and multitasking skills.
    • Excellent communication skills, both verbal and written.
    • Ability to handle sensitive and confidential information with discretion.
    • Strong problem-solving skills and attention to detail.
  • Personal Attributes:
    • Attention to Detail: Someone who can handle the fine details you may not always focus on, ensuring financial accuracy and compliance.
    • Dependability: You need someone reliable who can follow through on tasks without much oversight, helping you focus on higher-level tasks.
    • Organizational Skills: A person who can create and maintain systems and structure to complement your creative and visionary energy.
    • Analytical Thinking: As you're results-oriented, an accountant/admin who can provide insights and data-backed analysis will help you make informed decisions quickly.
    • Proactivity: Since you're likely busy with innovation and strategy, someone who can anticipate needs and act without waiting for direction will complement your leadership style.
    • Process-Oriented: A secondary Mechanic profile suggests you value optimization, so a process-oriented person who can streamline administrative and financial tasks would fit well.
  • Character Traits:
    • Integrity: As they will handle sensitive financial information, it's essential that they are trustworthy and ethical.
    • Adaptability: Given your innovative approach, they need to be flexible and able to adjust to changing priorities or evolving projects.
    • Accountability: They must take ownership of their work, ensuring that tasks are completed on time and accurately.
    • Patience: Working alongside someone with a strong creative and results-driven focus may mean dealing with rapid changes or new directions. They'll need patience in executing evolving plans.
    • Empathy: A staff member who can understand team dynamics and communicate effectively, especially when things get fast-paced, will help foster a positive work environment.
  • Skills:
    • Financial Acumen: Strong knowledge of accounting principles, financial reporting, and property management accounting systems is key.
    • Time Management: With your focus on results, the ability to prioritize and meet deadlines without constant supervision is critical.
    • Communication Skills: They should be able to communicate financial data clearly and concisely to non-financial stakeholders, including you.
    • Technology Proficiency: Familiarity with accounting software, spreadsheets, and property management platforms will enable them to work efficiently.
    • Multitasking: The ability to juggle multiple tasks, including admin duties and accounting, will allow them to stay on top of their workload in a fast-paced environment.
  • Attitude:
    • Proactive Mindset: Anticipates needs and brings solutions.
    • Growth-Oriented: Seeks continuous improvement, both personally and professionally.
    • Problem-Solving Approach: Approaches challenges with a solution-driven mindset, especially when dealing with financial discrepancies or operational issues.
    • Team Player: Values collaboration and a willingness to support the broader team when needed.
    • Calm Under Pressure: Remains composed under pressure and during busy periods when deadlines are tight while focused on delivering results.
    • Honest & Ethical: Maintains integrity and accountability for all actions.
  • Physical Requirements:
    • Ability to sit or stand for extended periods.
    • Ability to lift and carry items up to 10 pounds (e.g., office supplies, files).
Additional Information:
  • Work Schedule: Regular 40 hour work week; We are open to 6 hours/day, 30 hours per week too
  • Compensation: $30/hour

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