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Administrative Support Specialist

2 months ago

Fresno, California, United States Stars Behavioral Health Group Full time
Job Title: Administrative Assistant

Division/Program: Outpatient Community-Based Programs

Starting Compensation: USD Per Hour

Working Location: Fresno, CA

Working Hours/Shift: M-F 8am-4:30pm

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stars Behavioral Health Group. As an Administrative Assistant, you will play a critical role in maintaining accurate and up-to-date medical records, ensuring compliance with regulations, and providing exceptional support to our clinical staff.

Key Responsibilities
  • Maintain and create client binders in a neat, clean, and orderly condition.
  • Ensure client binders are properly labeled with client names and other required information.
  • Inform medical and clinical personnel of required screenings, assessments, and documentation needed per regulations and track completion accordingly.
  • Photograph new admissions and ensure one photo is placed in the medical record and in the medication book.
  • Complete daily census and send to appropriate county and agency personnel.
  • Support intake and referral process.
  • Scan documents into EMR, audit, and ensure completion and accuracy of.
  • Prepare transfer documents for clients, photocopying relevant information from the chart per facility policy.
  • Visually check medical records daily for unsigned physician orders and attach red flags to those orders. Notify Medical Director of any physician order not signed within the required 5-day limit.
  • Update the room assignment board electronically.
  • Visually monitor lab supplies or be notified of supplies needed and order supplies by telephone or in writing from the lab vendor.
  • Keep communication book adequately supplied with forms.
  • Monitor medical record forms supply twice weekly and obtain forms from Medical Records Department on a regular basis or as needed.
Division/Program Overview
  • Outpatient community-based programs.
  • Serves clients (ages 0-18).
  • Connect people with community resources, including vocational resources for young adults.
  • Group therapy and family counseling.
  • Medication management and support services.
Requirements
  • High school diploma or equivalent required.
  • (1) year unit clerk or clerical experience and medical record experience in an inpatient or outpatient setting.
  • Valid California Driver's License, required.