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Administrative Support Specialist

1 month ago

Fresno, California, United States Fresno Discovery Center Full time

We are seeking a highly organized and proactive Administrative Support Specialist to be a supportive and empowering force to our executive team to ensure that company goals and objectives are accomplished and that operations run efficiently. In addition to your primary work as personal assistant to the executive director, you will also help with clerical, front desk and administrative duties. The ideal candidate will be a proactive problem solver with exceptional communication and organization skills, meticulous attention to details, the ability to juggle logistics, prioritize tasks, meet deadlines, and have a collaborative attitude.

Responsibilities:

  • Manage scheduling for the Executive Director
  • Draft, review and send communications, reports, and presentations on behalf of the Executive Director
  • Prepare, organize and take minutes for meetings, including gathering documents and attending to logistics of meetings
  • Answer and respond to phone calls, communicate messages and information to the Executive Director
  • Prioritize emails and respond when necessary
  • Conduct research and compile information for various projects.
  • Maintain and organize files, both physical and digital, ensuring easy access to information.
  • Act as a point of contact for internal and external stakeholders, representing the executives professionally.
  • Maintain professionalism and strict confidentiality with all materials
  • Assist with special projects and initiatives as needed.
  • Collaborate with and support our team of educators, volunteers, animal care professionals, and executive director to meet the organization's mission
  • Other duties as assigned

About Fresno Discovery Center:

Fresno Discovery Center is a small science center where visitors of all ages can discover, explore, and create. Our mission is to ignite curiosity and imagination in Central Valley youth by providing hands-on Science, Technology, Engineering, Art, and Mathematics (STEAM) experiences. We are a non-profit organization that has served Fresno and the surrounding areas since 1968. We offer a variety of educational programming through field trips, summer camps, events, birthday parties, and everyday on our grounds.