Executive Support Specialist

17 hours ago


Hoboken, New Jersey, United States Generation W Full time

Job Summary

Generation W Inc, a nonprofit service organization, seeks an Executive Support Coordinator to provide comprehensive administrative and operational support to the Office of the CEO. This role requires a proactive, detail-oriented, and highly organized individual with excellent written and verbal communication skills.

Key Responsibilities

  • Provide administrative support to the CEO, including drafting correspondence, preparing documents, managing emails, scheduling, and coordinating meetings.
  • Assist in planning and coordinating internal and external meetings, including calendar management, material preparation, summarizing meeting deliverables, and ensuring follow-up on action items.
  • Foster a collaborative team culture by offering assistance to team members as needed.
  • Support various organizational projects and events, ensuring they are on track and deadlines are met.
  • Manage contact lists, partner databases, and ensure sponsorship records are updated regularly.

Requirements

  • Minimum one year of experience in an administrative and/or support role for an executive.
  • Highly motivated and self-driven individual.
  • Strong proficiency with technology.
  • Excellent verbal/written communication skills and highly effective interpersonal skills.
  • Experience coordinating travel and managing complex schedules.
  • Ability to remain flexible and work within a collaborative environment.

Generation W Values

  • Creativity/Innovation: Develop new ways to improve operations and utilize an open mindset.
  • Foster Teamwork: Work cooperatively with others to set goals and make decisions.
  • Plan: Develop processes and determine strategies to move the organization forward.
  • Problem Solver: Assess problem situations and generate possible solutions.
  • Support Ethical Culture: Understand ethical behavior and business practices.
  • Expedited Progress: Set and adhere to ambitious timelines and project milestones.


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