Administrative Support Specialist

4 weeks ago

Hoboken, New Jersey, United States Generation W Full time
Job Summary

The Executive Support Coordinator will provide comprehensive administrative and operational support to the Office of the CEO, ensuring smooth workflow, fostering communication, and driving organizational initiatives. This role requires a proactive, detail-oriented, and highly organized individual with excellent written and verbal communication skills.

Key Responsibilities

Provide administrative support to the CEO, including drafting correspondence, preparing documents, managing emails, scheduling, and coordinating meetings.
Assist in planning and coordinating both internal and external meetings, including calendar management, material preparation, summarizing meeting deliverables, and ensuring follow-up on action items post-meeting.
Foster a collaborative and positive team culture by offering assistance to team members as needed.
Support various organizational projects and events, ensuring they are on track and deadlines are met.
Manage contact lists, partner databases, and ensure sponsorship records are updated regularly.

Requirements

Minimum one year of experience in an administrative and/or support role for an executive.
Highly motivated and self-driven individual.
Leads with the mission in mind and the values of Generation W.
Demonstrates strong proficiency with technology.
Strong organizational and time management skills, with the ability to prioritize multiple tasks and projects simultaneously.
Excellent verbal/written communication skills, and highly effective interpersonal skills.
Experience coordinating travel and managing complex schedules.
Will take initiative, and drive team/organizational performance goals, while focusing on innovative solutions and facilitating continued growth.
Strong business acumen with the ability to monitor, compile, and analyze data to guide decision-making and capitalize on opportunities.
Ability to remain flexible and work within a collaborative and team-oriented environment.
Demonstrates proficiency in the use of CRM Systems and Microsoft Office programs including Word, Excel, Outlook, and PowerPoint.

Generation W Value Set

The Executive Support Coordinator should demonstrate competence in the following:

Creativity/Innovation: Develop new and unique ways to improve the operations of the organization and the Program. Ability to utilize an open mindset, fluidity of thought, and ability to pivot based on changing situations.
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
Plan: Develop processes & determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results.
Problem Solver: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Support Ethical Culture: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
Expedited Progress: Set and adhere to ambitious timelines and project milestones without compromising quality. Continuously seek ways to accelerate progress.

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