Records Management Specialist

6 days ago

Bethesda, Maryland, United States UIC Alaska Full time
Job Summary

UIC Alaska is seeking a highly skilled Records Management Specialist to join our team. As a key member of our organization, you will be responsible for the operation and management of our classified library, ensuring the security and integrity of our records.

Key Responsibilities
  • Inventory and Security Management
    • Conduct annual NATO inventory with security personnel.
    • Perform BITS classified information inventory annually.
    • Stay up-to-date on necessary trainings, including Restricted Data Training, NATO Training/Briefing, and Derivative Classification Training.
  • Classified Reference
    • Reorganize physical and virtual documents to improve findability.
    • Locate documents requested by researchers.
    • Determine and document the eligibility of requestors to view documents.
    • Make information accessible to researchers via external media, SIPRnet transmission, or viewing appointments.
  • Manage CTIC Collection
    • Coordinate drop-off of new materials from technical departments.
    • Pick up classified mail.
    • Assist Code 00T team members with storing classified material.
    • Handle transfers to CTIC.
    • Catalog new classified materials in BITS and Scribe.
    • Properly house new material.
  • Oversee Clear-out of Upstairs Space Historical Code 80 Material
    • Work with SME to assess Code 80 material and other related material.
    • Arrange destruction of classified and unclassified material deemed unnecessary.
    • Enter currently undocumented material in BITS, then catalog and store or transfer.
  • Drawings and Historical Material
    • Use existing drawings spreadsheet to create comprehensive inventory of all drawings.
    • Compare drawing inventory to digitized collection of drawings.
    • Work with Carderock librarian to determine if digitization is required.
    • Work with SMEs to determine classification of drawings.
    • Coordinate donations or transfers as needed.
  • Address Unaccounted for Documents
    • Clear out and reorganize space, attempting to locate missing documents.
    • Work with security to remove them from BITS and properly report loss of information.
    • Update Scribe and BITS to accurately reflect CTIC holdings.
  • Manage Digitization Efforts
    • Establish space for digitizing classified materials.
    • Work with Physical security to ensure the space meets security requirements.
    • Work with DLA to arrange digitization work.
    • Manage VASTEC contractors and their digitization work.
    • Maintain security requirements of digitization space throughout process.
  • Maintain and Oversee Changes to Classified Space
    • Clean out space, arranging for the discard of unneeded technology, documents, and materials.
    • Periodically clean Classified space.
    • Work with Carderock Librarian to determine changes to the space that will improve usability.
    • Work with facilities to make changes to furniture and layout.
Requirements
  • Bachelor's degree preferred or advanced technical training and a minimum of three years of experience.
  • Requires three to five years of experience in records management and associated duties.
  • Must be able to multi-task, manage priorities, and work independently with little direction.
  • Ability to communicate effectively with all levels of employees and outside contacts.
  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
Physical Demands
  • Must be able to lift to 25 pounds.
  • Must be able to sit, stand, and or bend for prolonged amounts of time.
Security Clearance Requirements

Must be able to obtain and maintain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

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