Procurement Specialist

2 weeks ago


Helena, Montana, United States State of Montana Full time
Job Overview:

This position serves as the Department's lead administrative contracts officer, reporting directly to the Chief Financial Officer (CFO). The successful candidate will have approval authority for all contracts obligating the Department to the expenditure of funds and must acquire and maintain "Level Two Delegation Authority" defined by the Department of Administration.

Key Responsibilities:
  • Develop and implement procurement strategies to meet the Department's needs.
  • Manage and negotiate contracts with vendors, ensuring compliance with state and federal regulations.
  • Coordinate with the agency's legal unit on legal issues related to contract administration.
  • Establish and maintain documentation and filing systems for contracts, insurance documents, and performance bonds.
  • Ensure timely and accurate recording of contract data in the automated contract monitoring system.
  • Provide input on the development and maintenance of the automated contract monitoring system.
  • Represent the agency in negotiations, meetings, and conferences related to procurement and contract administration.
  • Review proposed legislation affecting procurement and contracting, advising the CFO on potential impacts to the department.
Requirements:
  • Bachelor's degree in Business, Public Administration, Communication, or a related field.
  • Alternate combinations of education and experience will be considered on a case-by-case basis.
Preferred Qualifications:
  • Deliver outstanding customer service.
  • Conduct research, system analysis, and data gathering analysis.
  • Learn the theory, principles, practices, and techniques of government contracting.
  • Work and effectively communicate with diverse levels of management and stakeholders.
  • Mediate and resolve disputes.
  • Establish objectives and priorities based on goals and general direction provided by management.
  • Identify problems, emerging issues, and trends, and establish strategies to address them.
  • Work independently with minimal supervision.
  • Prioritize and manage multiple projects and manage time effectively.
  • Learn the State of Montana's procurement processes, administrative rules, and federal procurement rules and laws.
Eligibility:

Candidates must be eligible to work in the United States and possess a valid driver's license with less than 12 conviction points in the most recent completed 36 months.



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