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Program Specialist

2 months ago

Helena, United States State of Montana Full time
Program Specialist -ARPA Grant Program Specialist-(24142635)

This is a modified, exempt postion

Primary location for this position is Helena, but flexible to work out of any of the DNRC locations.

Division Overview: The Conservation and Resource Development Division (CARDD) is responsible for providing technical and financial assistance to local governments, state agencies and private citizens for conservation, development, protection and management of the state's natural resources. 

Program Overview: The American Rescue Plan Act Grant Coordinator within CARDD administers the multimillion-dollar grant program (“Program”) which will deliver millions in water and sewer projects to the State of Montana.

Purpose : Programs provide services to local governments, state agencies for water and sewer projects in the State of Montana. Oversees program policies, program requirements, funding sources, budgets, data analysis and reporting requirements. 

Essential Functions (Major Duties or Responsibilities):

Grant Management: 

Negotiate and prepare contracts for each funded project including the development of individual project specifications, scope of work, budget, schedule, and work plan.

Monitor compliance with the terms of contracts, applicable statutes, rules, and policies, and procurement requirements. These duties are performed through site visits, correspondence with the project sponsor, review of quarterly reports and reimbursement requests.

Identify problems with project implementation and seek to assist the project sponsor with solutions. Redirect the contracts or project plan to facilitate project success. 

Provide the bureau chief with recommendations as to approve or deny disbursal requests for grant funds. Review the project file to ensure that reimbursement requests are allowed by the grant contract and that the disbursement of funds reflects the completion of project milestones.

Amend contract clauses through the negotiation of contract specifications, budgets, and the project schedule as necessary to reflect changes in project implementation.

Track and document compliance with contract scope, schedule and budgets. Work with the Agency legal team and management to resolve contract disputes according to Agency policy.

Outreach and Technical Assistance: 

Performs outreach, training and informational activities to promote the Program for successful implementation of projects. This includes providing information and responses to the public, legislators, and the news media on the activities, merits, goals, and objectives of the program, developing written informational materials, facilitating public meetings, and presentations to potential applicants to encourage participation. 

Solicits applications, provide technical assistance. This includes assisting potential applicants in identifying, developing, and designing projects; advising on the statutory and program criteria for project eligibility and competitiveness (e.g., procurement law, contract management, legal issues, application of MEPA and NEPA, etc.); referring applicants to funding mechanisms offered through other state and federal programs; advising potential applicants on the feasibility of project applications; and providing guidance on the process of departmental and legislative approval necessary to receive project funding. 

Program Improvements: 

Assist applicants by referring or coordinating communication with appropriate Agency or other government resources.

Regulatory Compliance: 

Monitor changing state and national legislation and related issues affecting renewable resources and funding issues to determine their impact on the Program and recommends appropriate legislative, policy or Program modifications to supervisor. 

Review and provide guidance for contracts to ensure compliance with other state and federal laws. 

Review Montana Environmental Policy Act compliance for projects.

Follow policies, rules, and procedures to ensure compliance with legislative intent, Montana Code Annotated, Administrative Rules of Montana, and state accounting and budgeting standards.

follow Program accounting and monitoring methods and systems;

ensure consistency with Agency, Division and Program policy direction and guidance. 

Reporting: 

Track funding levels through review of financial reports and review for approval of expenditures. Review and approve all requisitions, expense claims, vendor claims, etc. for contracts. 

Review and approve grant progress reports. 

Provide grant application reports to support legislative initiatives impacting the Program.

Compile project summary reports and presentation materials.

Track the status of grant projects using Agency databases. Support Agency development of geospatial information system (GIS) products such as interactive maps. 

APPLICATION AND SELECTION PROCESS: 

The DNRC may include the following factors in determining whether an applicant meets the qualifications of a position vacancy by: State of MT application form, cover letter, current resume, educational requirements, structured interview, a performance test, job-related reference checks, job-related work experience, job-related past and current performance.

All applicants must submit the following (only electronic materials will be accepted):

Resume  Cover Letter

TIP: When attaching your resume, cover letter and other material, you must mark the attachments as "relevant"

What are some benefits that you can expect from work at DNRC?

Paid Vacation, Sick Leave and Holidays
Health Coverage
Retirement Plans


If you have any questions or would like to review the job description for this position, please email Becky Quick at Rebecca.Quick@mt.gov

Minimum Qualifications (Education and Experience):

Bachelor’s degree with a major study in physical science, biology, natural resource management, engineering, industrial hygiene or public administration.  Other combinations of education or experience may be substituted.

Physical and Environmental Demands:

General office work setting with occasional travel to remote locations of projects to oversee progress or conduct field work.

Core Competencies:

Knowledge of state and federal statutes pertaining to environmental protection and water resource management principles and practices; knowledge in geology, hydrology, biology, or engineering is preferred. 

Knowledge of grants management and contract administration, program management concepts and procedures; procurement process and law. 

This position requires the ability to work with public and agency managers and communicate effectively verbally and in writing; to assimilate technical information, evaluate this information and make recommendations as to what action to take; to plan organize and manage a variety of projects; to evaluate and apply state and federal rules, statute and policy. 

Special Information : Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months. 

Eligibility to Work : In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card". The State of Montana does not sponsor.