Litigation Support Specialist

2 weeks ago


Newport Beach, California, United States Jobot Full time

Mid-sized legal practice seeking a proactive litigation secretary who thrives in a collaborative setting
This position is hosted by: Jobot

Salary:
$65,000 - $90,000 annually

About Us:


A prominent and reputable insurance defense litigation firm dedicated to delivering exceptional service to a diverse clientele, including numerous Fortune 500 companies.


Benefits of Joining Us:
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off

Position Overview
We are in search of an Insurance Defense Legal Secretary with over 5 years of experience for our office. Candidates must possess outstanding verbal and written communication skills and be proficient in Word and Outlook.

Key Responsibilities
- Schedule hearings, depositions, mediations, and meetings for attorneys
- Manage deadlines for discovery, trials, etc.
- Digitally archive all documents and correspondence into the firm's electronic case management system
- Draft and prepare documents for filing with state and federal courts (including motions, answers, responses, and removals)
- Create documents such as hearing notices, mediation notices, and deposition notices
- Process invoices related to subpoenas, document requests, and deposition transcripts
- Maintain email correspondence between attorneys, paralegals, and opposing counsel
- Transcribe dictation for attorneys
- Update and track case lists, trial lists, and file closures
- Open new files, conduct conflict checks, and request parties to be added to the case management system
- Communicate with clients, opposing counsel, and vendors
- Arrange travel for attorneys
- Prepare conference rooms for client meetings and depositions

We offer a supportive work environment along with a comprehensive benefits package. Salary will be based on the experience of the Legal Secretary, and all candidates must demonstrate a stable work history and provide verifiable references.

Interested candidates are encouraged to apply.

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