Administrative Coordinator

3 weeks ago


Atlanta, Georgia, United States Tom James Company Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry.

Key Responsibilities
  • Prepare for daily client visits by reviewing client information and updating sales materials.
  • Coordinate and maintain all client orders and files, ensuring timely delivery and follow-up.
  • Communicate effectively with clients, including setting up appointments, providing status updates, and scheduling deliveries.
  • Support the sales efforts of the sales professional by meeting regularly to set goals, managing the daily calendar, and organizing inventory.
  • Pursue efficiencies in processes and communication to enhance the client experience.
  • Prospect new clients using internet and social media applications, and enter referrals into our proprietary system.
  • Deliver exceptional customer service when contacting factories, corporate office, clients, and outside vendors.
  • Maintain a professional image to interface with corporate clients.
Requirements
  • Confident, independent worker with strong communication skills (verbal, written, listening).
  • Excellent organizational skills, with the ability to multitask and prioritize tasks effectively.
  • Outstanding time management skills, with the ability to meet deadlines and adapt to changing priorities.
  • Professional customer service skills, with a focus on delivering exceptional service to clients.
  • Social Media savvy, with experience using multiple forms of technology, including Microsoft Office and Google Docs.
  • Possesses basic accounting skills, including balancing accounts.
  • Enjoys being flexible and motivated to tackle challenges in a fast-paced team environment.
  • Able to bend and lift up to 20 lbs.
  • Valid Driver's License required (exception: larger metropolitan areas).
  • Two years of office-related experience preferred, with experience in a sales-oriented environment a plus.


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