Property Administrative Assistant

4 weeks ago

Albuquerque, New Mexico, United States Goodman Realty Group Full time
Job Description

The Property Administrative Assistant plays a vital role in supporting the Property Management team and the portfolio of properties. This position requires excellent organizational and communication skills to ensure seamless day-to-day operations and maintenance.

Key Responsibilities:

  • Communicate effectively with tenants and vendors to ensure timely resolution of issues.
  • Coordinate repairs and tenant improvements to maintain the properties' condition.
  • Prepare lease summaries and updates to ensure compliance with regulations.
  • Maintain accurate tenant contact information and review it regularly for updates.
  • Prepare lease files and associated tracking and documentation to ensure efficient record-keeping.
  • Assist with budgeting and financial planning to ensure the company's financial stability.
  • Conduct property inspections as needed, which may require travel, to identify areas for improvement.
  • Within the property management department:
    • Review and code invoices to ensure accurate financial records.
    • Track vendor and tenant insurance certificates to ensure compliance.
    • Monitor utilities to optimize energy efficiency.
    • Prepare property management meeting minutes to facilitate decision-making.
    • Schedule quarterly HVAC appointments and oversee maintenance of M/Q/S/A systems.
    • Track tenant HVAC compliance to ensure a comfortable living environment.
    • Maintain accurate property maintenance records to inform future decisions.
  • Track tenant sales to monitor market trends and adjust strategies accordingly.

Requirements:

  • High School Diploma or Equivalent
  • Minimum of two (2) years of previous experience in a similar role
  • Excellent communication and analytical skills
  • Proficiency in Excel, Word, Outlook, and PowerPoint
  • Strong organizational and time management skills
  • Customer service orientation and presentation skills
  • Ability to work independently and within a team
  • Valid driver's license, vehicle insurance, good driving record, and reliable vehicle

Preferred Qualifications:

  • Bachelor's degree in Business Administration or closely related field

Attributes:

  • Consistency in values, principles, and work ethic
  • Dependability, self-motivation, punctuality, and efficiency
  • Able to work with a diverse group of people
  • Strong team player, friendly, patient, self-motivated
  • Professional appearance and manner

Working Conditions and Physical Effort:

  • Regularly required to sit and talk or listen
  • Occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl
  • Frequent manual dexterity and eye/hand coordination
  • Prolonged periods of sitting and repetitive hand motions
  • Specific vision abilities required, including close vision, distance vision, peripheral vision, and ability to adjust focus
  • Prolonged exposure to viewing a computer screen
  • Occasionally lift and/or move up to 20 pounds
  • Low to moderate noise level in the work environment
  • Must be able to travel (25%) within the metropolitan area

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