Office Management Assistant
4 weeks ago
About Sandia
Sandia National Laboratories is a premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas.
We offer a unique work environment that combines challenging projects with opportunities for career advancement and enrichment. Our team is passionate about making a difference in the world, and we're looking for a highly motivated and professional Office Management Assistant to join our team.
Job Summary
We are seeking an Office Management Assistant to provide administrative support to our team. The successful candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.
Key Responsibilities
- Provide administrative support to senior managers and managers, including calendar management and coordination of meetings and events.
- Coordinate and schedule meetings, including teleconferencing and videoconferencing.
- Coordinate and support logistics for various meetings and workshops.
- Coordinate incoming and outgoing visits, including groups and external boards.
- Assemble, print, and bind communication materials.
- Follow all procedures for the filing and maintenance of classified or sensitive documents and records.
- Review critical upcoming deliverables and events for managers and provide reminders.
- Make domestic and foreign travel arrangements for the team as needed.
- Coordinate and make purchases for the team as needed.
- Serve as a Property Coordinator.
- Manage a P-Card for the Center.
- Provide backup coverage for the Center SMA and other Center OMAs.
Requirements
The successful candidate will have a high school diploma plus four or more years of directly related experience. They must have passed the Sandia Secretarial tests and be proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Outlook is used daily.
Desirable Qualifications
Three years of experience as an OAA or OMA at Sandia, post-high school education and/or other administrative training, experience executing complex tasks, a self-starter able to accomplish tasks with minimal supervision, ability to prioritize and coordinate multiple simultaneous requests and communicate status to stakeholders, ability to execute a wide variety of assignments and tasks, experience calendaring large meetings, basic property management experience, and active DoE Q level clearance.
About Our Team
The Infrastructure and Operations Integration Department provides strategic and programmatic technical planning, coordination, and integration for the ND Program Office spanning from current FY through FYNSP. The department provides rapid responsive program integration and analysis on behalf of the ND Program and NNSA.
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