Clerical Support I

2 weeks ago

New York, New York, United States Stetson Full time

Position Overview:

The Administrative Support I role is essential in fostering a welcoming environment at Stetson University, ensuring that our resources are organized and accessible.

As a vital member of the administrative team, the Administrative Support I will maintain regular hours at the front desk, oversee the organization of office materials, assist with mail distribution, and help manage the processing of various documents.

In alignment with Stetson's commitment to excellence, this position will contribute to a culture that values inclusivity and collaboration.

Key Responsibilities:
Responsibilities include, but are not limited to:
  • Check-in, organize, process, and shelve office materials as necessary.
  • Maintain regular hours at the front desk.
  • Oversee the upkeep of office supplies and resources, including inventory checks.
  • Assist in the sorting and processing of incoming and outgoing mail.
  • Ensure the functionality of office equipment, including printers and copiers.
  • Manage interdepartmental loans and requests.
  • Maintain electronic records and databases.
  • Coordinate study room bookings and reservations.
  • Support the management of up-to-date patron records.
  • Assist in the revision and maintenance of policy manuals.
  • Provide backup support for administrative tasks as needed.
  • Foster a collaborative work environment and engage positively with colleagues.
  • Perform other duties as assigned.
Required Skills and Qualifications:
The ideal candidate will possess:
  • A high school diploma or GED.
  • Strong written and verbal communication skills.
  • Excellent customer service abilities.
  • Effective organizational skills and the ability to multitask.
  • Attention to detail and a commitment to follow-through.
  • Flexibility to adapt to changing schedules as required.

We seek individuals who are eager to join a vibrant university community dedicated to fostering inclusivity, kindness, and collaboration.

Preferred Qualifications:
  • Additional undergraduate education is advantageous.
  • Experience in academic or public library settings is preferred.
Work Environment:
Work primarily occurs in a climate-controlled setting with some interaction with the public. Physical activities may include bending, reaching, and occasional lifting of up to 30 lbs. Reasonable accommodations will be made for individuals with disabilities to perform essential functions.

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