Administrative Assistant

4 weeks ago


Chester, Pennsylvania, United States MSCCN Full time
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team. The ideal candidate will have a strong background in secretarial work and excellent communication skills.

Key Responsibilities:
Provide administrative support to the License and Inspections office and the Director of Public Safety
Maintain a close working relationship with the supervisor and perform routine clerical duties
Plan and arrange work to meet requirements of all assignments
Type, edit, and proofread correspondence and reports
Compose routine correspondence and reports from general instructions
Answer and forward telephone calls, review and distribute mail, schedule and arrange meetings, maintain office files, records, and reference materials, and operate office equipment as needed
Process contractor's licenses, enter name, insurance, type of contractor, and maintain computer-generated reports
Process payments for licenses and inspections, print licenses, and mail to contractors
Maintain files relative to certificate of occupancy, take telephone requests, set up inspection dates, and process as needed
Mail out certificates of occupancies after inspections are completed, send to Director's office for signature, and mail to recipients
Maintain demolition records, send out notices to owners, and send lien notices to Solicitor's Office when required

Requirements:
Chester resident preferred
High School Diploma or G.E.D. with two (2) years' experience in secretarial field
Professional telephone manner with excellent oral and written communication skills
Required to pass a typing test (30 wpm)
Strong knowledge of Windows, especially Word and Excel
Preferred understanding of Licensing and Inspection Code requirements and regulations
Preferred understanding of Permit and Building Code requirements and regulations
Must be reliable and well-organized

Work Environment:
Work performed in an office environment

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