Senior Administrative Coordinator

1 month ago

West Chester, Pennsylvania, United States Teva Pharmaceuticals Full time
About Teva Pharmaceuticals

Teva Pharmaceuticals is a leading manufacturer of generic medicines and the proud producer of many products on the World Health Organization's Essential Medicines List. Our mission is to make good health more affordable and accessible, helping millions worldwide enjoy healthier lives.

The Opportunity

We are seeking an experienced Senior Administrative Assistant to provide comprehensive support to our West Chester Site, including the R&D Operations, Facilities, and Non-Clinical Development departments. This critical role requires a skilled multitasker with exceptional organizational abilities, talent for managing complex projects independently, and excellent written and verbal communication skills.

  • Assist the Site Head in managing all aspects of the West Chester Site operations
  • Provide administrative and financial support to the R&D Operations, Facilities, and Non-Clinical Development departments
  • Handle purchase orders, reconciliations, and invoice reviews efficiently
  • Coordinate travel itineraries, requisitions, and expense report reconciliations
  • Manage MS Outlook (e.g., email, calendar), draft correspondence and presentations, and order supplies
  • Organize and manage internal meetings and site events, ensuring all logistics and materials are meticulously prepared
  • Handle confidential information with utmost discretion
  • Resolve routine and non-routine inquiries from the Site and functional departments through independent research and resource utilization
  • Collaborate with the Facilities department on new hire seat assignments, including email notifications
  • Manage all site announcements and maintain the Site Distribution list
  • Handle legal contracts (e.g., Engagemate and CDAs)
Your Experience and Qualifications

To be successful in this role, you will need:

  • 10+ years of administrative experience, with at least 5 years supporting senior management
  • Experience in a multi-national organization with calendar management across time zones and international travel management
  • Knowledge of basic finance processes
  • Advanced computer skills (MS Outlook, Teams, Word, Excel, PowerPoint)
  • Experience with Concur Travel and Expense, Internet/Intranet, and SharePoint
  • Ability to take ownership, prioritize tasks, anticipate needs, and handle multiple tasks under tight deadlines with minimal direction
  • High attention to detail, excellent organizational and planning skills, and ability to drive results
  • Strong interpersonal and communication skills for effective team collaboration and professional business communication
  • Flexibility to adjust schedule according to business demands
Salary and Benefits

We offer a competitive salary range of $80,000 - $110,000 per year, depending on experience, plus a comprehensive benefits package, including:

  • Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment
  • Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan
  • Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays
  • Life and Disability Protection: Company paid Life and Disability insurance
  • Additional benefits include Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Lifestyle Spending Account, Volunteer Time Off, Paid Parental Leave, Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability

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