Compliance Assistant

4 weeks ago

West Chester, Pennsylvania, United States A. Duie Pyle Full time

A. Duie Pyle is a family-owned business that provides integrated transportation and distribution solutions throughout the Northeast. Our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations enable us to offer flexible and seamless integrated solutions tailored to our customers' needs.

Our promise is to provide outstanding service, which remains our first and foremost mission. We are seeking an Assistant DOT Compliance Specialist to provide administrative and clerical support for safety programs with a focus on Department of Transportation (DOT) and Transportation Security Administration (TSA) compliance functions.

This is an enterprise position providing support for the LTL, Warehouse and Custom Dedicated divisions, including tracking and obtaining driver qualification and equipment documents for Independent Contractors. The position involves creating and updating databases and reports, following up with operations leadership to track down documents, and plenty of filing.

No technical compliance knowledge is required to start; on-the-job training will be provided. The ideal candidate has a willingness to learn, a cheerful disposition, strong organizational skills, excellent attention to detail, and a desire to be helpful.

The responsibilities of the position include, but are not limited to:

  • Administering the TSA Indirect Air Carrier program with processing employee Security Threat Assessment (STA) applications, assigning web-based training, and working with Human Resources for employee file retention requirements to meet the TSA regulations.
  • Working with driver recruiters to assure DOT required driver qualification files are promptly and thoroughly prepared in compliance with DOT and company regulations.
  • Auditing leased equipment files for Independent Contractors and Fleet Owners to assure necessary documentation is filed accurately and timely, including ongoing vehicle inspection documentation and proof of repairs.
  • Administering the roadside inspection process and fines received by drivers, which includes receiving and reviewing the paperwork for relevant details, documenting repairs, tracking information on a spreadsheet, sending notification to company leadership, and occasionally writing appeals in an attempt to overturn inspector decisions.
  • Assisting with the administration of the Monthly and Quarterly Safety Meetings Program, including distribution of meeting materials to all divisions and facility locations, monitoring and spreadsheet tracking of returned Meeting Attendance Records, and communication with company leadership as necessary.

To be qualified for this position, you must possess the following:

  • Strong interpersonal and communication skills.
  • Ability to interface effectively with customers and other employees.
  • Good oral and written communication skills.
  • Computer skills: Word, Access, Excel.
  • Must demonstrate accuracy, thoroughness, and attention to detail.
  • High School Diploma or equivalent.
  • Must be able to track, calculate, and understand percentages and trends.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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