Administrative Professional

3 days ago


Schaumburg, Illinois, United States Nova Fire Protection Inc Full time
Job Summary

Nova Fire Protection Inc is seeking a highly skilled and organized Executive Support Specialist to join our Commercial division. As a key member of our team, you will provide administrative support to the Head of Sales and work closely with the Commercial Sales team.

This is an exciting opportunity to work in a fast-paced environment and contribute to the success of our company.

Key Responsibilities:

  • Provide administrative support to the Chief Sales Officer, including daily tasks and project coordination
  • Work closely with the Commercial Sales team to ensure seamless communication and collaboration
  • Assist in bid coordination, including tracking job records and preparing weekly notes
  • Coordinate with vendors for scheduling and project status, ensuring timely completion of projects
  • Generate reports as requested, providing valuable insights to the team
  • Prepare and track bids, proposals, contracts, change orders, and insurance certificates
  • Coordinate with customers to schedule meetings and project updates
  • Collaborate with other administrative professionals on initiatives and projects

Requirements:

  • 5+ years of experience in a similar role
  • Strong communication and interpersonal skills
  • Proficiency in Microsoft Excel and general computer skills
  • Strong work ethic and ability to work independently
  • Organized and detail-oriented, with a focus on delivering high-quality results
  • Experience with accounting and/or construction industry
  • Experience with ComputerEase software or other Construction accounting system like Timberline is a plus
  • Knowledge of fire sprinkler systems, plumbing, and other mechanical trades
  • Ability to adapt to change and handle multiple priorities


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