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Office Services Coordinator

2 months ago

Miami, Florida, United States Vernis & Bowling Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Services Clerk to provide clerical support to our North Miami office.

Key Responsibilities
  • Provide administrative support to the Director of Human Resources and Comptroller
  • Manage the daily operations of the mail room, ensuring compliance with company policies and procedures
  • Perform data entry tasks, including opening new files in the accounting system and entering new client matter numbers in the postage database and case management program
  • File documents for accounts payable and scan closed files into the closed files database
  • Copy and scan all mail, and prepare documents/packages for shipping via US Mail, UPS, or FedEx as requested
  • Answer and route calls as needed, and cover the receptionist for breaks or when out of the office
  • Assist with additional tasks, such as filing and restocking office supplies
Requirements
  • Ability to lift 30-35 pounds
  • Excellent organizational and communication skills
  • Ability to work independently and as part of a team
Benefits
  • Medical insurance
  • Voluntary vision and dental insurance
  • Voluntary life insurance
  • Short and long-term disability
  • 401(k) plan