Field Services Office Manager

24 hours ago

Madison, Wisconsin, United States Koppers Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Field Services Office Manager to join our team at Koppers Inc. This role will be responsible for providing administrative support to our field services team, ensuring seamless operations and excellent customer service.

Key Responsibilities
  • Recruiting and Onboarding: Assist with candidate onboarding processing and monitoring to ensure recruiting continues to move forward without disruption.
  • Field Services: Manage overall field personnel processes for advancement, demotion, and separation; ensure changes are reflected in all KRS systems; Manager approval is received; and related announcements are made.
  • Payroll Processing: Backup and assist with payroll functions including processing, answering employee questions, and resolving processing errors.
  • Accounting: Reconcile shared Visa statement (collect receipts, manage disputes, prepare reconciliation documents for approval).
  • Human Resources: Assist with planning and execution of special events such as benefits enrollment, meetings, and employee recognition; provide policy guidance and interpretation to field staff members as needed; answer questions from applicants and employees relative to policies and benefits; maintain accurate and up-to-date HR files, records, and documentation; maintain the integrity and confidentiality of human resource files and records; perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately; ensure weekly reporting (headcount, personnel activity, etc.) are provided to appropriate personnel; maintain HR content on company Microsoft Teams page; ensure HRIS system (Workday) updates are processed to reflect current work locations, supervisor, cost center, compensation rate, medical records, etc.
  • General Administration: Place office supply orders and monitor supply levels for the department; ensure DOT compliant driver file is established for all company drivers.
Requirements
  • Education: Associate Degree from an accredited college or university, or high school diploma with equivalent practical experience.
  • Experience: Minimum of 3+ years of demonstrated general business acumen that includes time management; organization skills; self-motivation; mentoring of others; agility; adaptability; effective communication skills; and prioritization skills.
  • Skills: Proficient in Microsoft Office, with special focus on Excel, Word, MS Teams, and Outlook; valid driver's license with a favorable driving record for company travel and errands.
  • Work Environment: Willingness to travel 10%.

Koppers Inc. and its subsidiaries are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category or characteristic protected by federal law, state, or local law.

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