Event Coordinator, Club Operations
4 weeks ago
TKFC LC dba St. Louis CITY SC is seeking a highly organized and detail-oriented Event Coordinator to join our Club Events team. The successful candidate will be responsible for planning and executing year-round, externally-facing club-hosted events and activities that meet organizational goals.
Key Responsibilities- Plan and execute events such as Season Ticket Holder appreciation events, partner activations, watch parties, and other externally-facing events.
- Manage matchday fan activation logistics in coordination with the Manager of Stadium Programming.
- Work with internal departments to organize successful events that reflect Club brand and values.
- Suggest and implement innovative ideas based on the overall guest experience and strong knowledge of available campus venues.
- Act as a primary point of contact for small to medium-scale club events and manage each event from start-to-finish.
- Lead the organization of team-level partner events and support larger partner programs throughout the year.
- Process partner and suiteholder space usage requests, create event proposals, and coordinate needs with confirmed clients.
- Process internal event requests and update campus calendars accordingly, alerting the Manager and Director of potential scheduling conflicts.
- Act as a point of contact for internal events, managing events from start-to-finish.
- Create planning documents such as run-of-shows, site maps, and staff overview sheets.
- Track progress through internal documents, while sharing feedback and consistent updates with essential stakeholders.
- Maintain relationships with regular vendors at the stadium, including in-house caterers, décor companies, A/V providers, etc.
- Maintain a calendar of downtown and area events that could impact the venue and event logistics, communicating key dates and events with the Special Events Department and essential stakeholders.
- Support the rest of the Special Events Team in the planning and execution of major events.
- Manage the matchday giveaway inventory and storage of activation assets.
- Track event invoicing in associated budget spreadsheets and review with the Manager and Finance Teams bi-weekly.
- Oversee smaller-scale, and support large-scale, pre-match fan activations and operational needs for both CITY and CITY2 matchdays, including Plaza and Concourse vendors, activities, partner activations, and talent.
- 2+ years of event experience.
- Strong organizational skills with an eye for detail.
- Exceptional relationship management skills.
- Ability to coordinate multiple events while managing time effectively.
- Must be a self-starter and goal-driven with a passion for their work.
- Ability to work calmly in a fast-paced environment.
- Significant experience with creative thinking and a solutions-oriented attitude.
- Strong professional communications and interpersonal skills when working with clients and internal groups to achieve organizational goals.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Must be able to lift and carry items up to 50lbs.
- Availability to work flexible hours, including nights, weekends, and holidays, including matchdays.
- Must be able to travel between the office and stadium locations within the St. Louis metro area.
TKFC LC dba St. Louis CITY SC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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