Administrative Coordinator

1 month ago


Kentucky, United States Kentucky Personnel Cabinet Full time
About the Role

We are seeking a highly skilled and organized Administrative Specialist to join our team at the Kentucky Department of Juvenile Justice. As a key member of our staff, you will provide professional administrative support to our team, ensuring the smooth operation of our activities.

Key Responsibilities
  • Provide administrative support in the review, evaluation, and implementation of our agency's activities.
  • Compile and research information for reports and communications, including district monthly reports, car logs, and OSHA reports.
  • Draft correspondence, such as monthly reports to supervisors and staff meeting itineraries.
  • Maintain district files and initiate actions for supervisor's review and direction.
  • Prepare personnel documents and maintain employee personnel files.
  • Provide forms to new staff, obtain signatures, and submit appropriately.
  • Advise on and review documents, following up on actions and communicating with personnel.
  • Maintain in-depth knowledge of personnel and payroll rules, regulations, and policies.
  • Research situations to provide technical assistance and advice.
  • Receive general directives and adhere to rules concerning distribution and maintenance of same.
  • Receive, review, and record employee time, entering hours into the payroll system.
  • Communicate with staff about payroll and timekeeping activities.
  • Serve as back-up timekeeper and maintain employee personnel files.
  • Ensure timely management and distribution of applicable information to staff.
  • Submit monthly Sick Leave Report and enter staff training hours.
  • Review and submit employee travel vouchers and regularly update Community Services Directory and inventory listings.
  • Assist in providing, reviewing, and processing documents for the employee performance evaluation system.
  • Complete and submit documents concerning Family Medical Leave and workers comp.
Requirements

We are seeking a candidate with a bachelor's degree and one year of professional, administrative, or business experience. Additional education or experience will be considered on a year-for-year basis.

About Us

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. We strive to hold youth accountable for their actions while creating opportunities for social and career skills development.



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