Director of Expense Contracts

7 hours ago

New York, New York, United States City of New York Full time
Job Title: Director of Expense Contracts

Job Summary:

The City of New York is seeking a highly skilled and experienced Director of Expense Contracts to join our team. As a key member of our Facilities and Logistics Division, you will be responsible for overseeing the day-to-day operations of the Contract Tracking Unit (CTU) staff, responsible for procuring DHS service contracts.

Key Responsibilities:

  • Review contract proposals and performance reports to ensure compliance with the agency's requirements, and federal/state/city guidelines.
  • Direct contract negotiations making final recommendations to Senior Management concerning the awarding of contracts, provision of additional funding or defunding of contracted services.
  • Develop and manage reports to management on contract performance, including a final report at contract closure.
  • Participate in agency planning sessions; recommend new program approaches, as well as changes in agency policies/procedures as deemed necessary.
  • Supervise staff to implement new initiatives and monitor the program's performance by reviewing invoices and ensuring payments are in accordance with contract specifications; evaluating prospective contractors' budgetary proposals and financial reports, and ensuring contractors operate within contractual limits and applicable federal, state, city guidelines.
  • Prepare and submit mandated contract performance reports to the ACCO's Office.
  • Collaborate with the ACCO's office to monitor MOCS Annual Plan Tracking report to ensure timely contract registrations.
  • Respond to contract inquiries made by OMB, MOCS, Comptroller's Office, ACCO's Office and other Entities.
  • Develop Contract Burn Rates and matrix for planning purposes; reviews EAM database for project cost and advise on replacement vs repairs on items like boilers, HVAC systems, etc.
  • Establish and implement control mechanisms to facilitate program evaluation and monitoring of the agency's operations as well as the contractors' performance.
  • Provide technical contract expertise to contractors and subordinates.
  • Lead program planning sessions directed towards developing new programs and more effective agency policies/procedures.
  • Collaborate and coordinate with other units within Operations, such as Maintenance and Repairs Unit and Capital to plan and initiate new contracts, and Material Acquisitions Procurement unit to project and establish project cost on various projects.
  • Also works with legal counsel to solicit bids for contract proposals.

Requirements:

  • A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
  • A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in 1 above; or
  • A satisfactory equivalent of education and experience as cited above.

Additional Information:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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