Senior Executive Office Coordinator

2 weeks ago


Holbrook, Massachusetts, United States Talent Foundry International Full time

Position Overview:

The Senior Executive Office Coordinator will provide comprehensive administrative assistance to the executive team and project staff within a thriving commercial construction firm. The successful candidate will demonstrate exceptional organizational skills, a keen eye for detail, and the ability to juggle various responsibilities effectively and professionally.

Core Responsibilities:

Administrative Duties:

  • Manage and prioritize executives' calendars, including scheduling meetings, appointments, site visits, and travel arrangements as necessary.
  • Compose and edit correspondence, communications, presentations, and other essential documents.
  • Handle incoming inquiries via phone and email, ensuring timely and professional responses.

Office Oversight:

  • Ensure the office operates smoothly and efficiently by supervising daily activities.
  • Maintain inventory of office supplies and equipment, placing orders as required.
  • Organize and facilitate office events, meetings, and conferences as needed.

Document Oversight:

  • Organize and safeguard confidential and sensitive information.
  • Assist in the preparation of reports, estimates, proposals, job cards, and other project-related documents.
  • Review and interpret contracts, blueprints, and related materials.
  • Ensure all files are current and easily retrievable.

Project Support:

  • Assist project managers with scheduling, documentation, and communication tasks.
  • Monitor project timelines and milestones to ensure adherence to deadlines.
  • Coordinate efforts with various departments and external partners.

Financial Coordination:

  • Support budgeting, expense reporting, payroll preparation, and other financial documentation.
  • Oversee invoice management, purchase orders, and payment processing.

Communication Facilitation:

  • Act as a liaison between executives, staff, and external stakeholders.
  • Communicate effectively with employees, clients, subcontractors, and vendors.
  • Prepare meeting agendas, document minutes, and distribute action items.

Qualifications:

Education:

  • A Bachelor's degree in business administration, office management, or a related discipline is preferred.
  • Relevant certifications (e.g., Certified Administrative Professional) are advantageous.

Experience:

  • A minimum of 3-5 years of experience as an executive assistant or in a comparable administrative role, ideally within the construction sector.
  • Demonstrated experience in managing complex schedules and coordinating multiple projects.

Skills:

  • Outstanding organizational and time management capabilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office software like Salesforce is a plus.
  • Ability to work independently while handling confidential information with discretion.
  • Detail-oriented with strong problem-solving abilities.
  • Knowledge of traffic line painting, parking lot maintenance, and asphalt construction terminology is beneficial.

Work Environment:

  • Standard office setting with occasional visits to job sites.
  • Regular working hours, with potential for overtime.
  • Fast-paced, deadline-oriented atmosphere.


  • Holbrook, Massachusetts, United States Talent Foundry International Full time

    Position Overview:The Senior Executive Administrative Assistant will provide comprehensive administrative support to the executive team and project management within a leading commercial construction firm. The ideal candidate will demonstrate exceptional organizational skills, a keen eye for detail, and the ability to juggle multiple responsibilities...

  • Office Coordinator

    1 day ago


    Holbrook, Massachusetts, United States Aurora Ventures Full time

    About the Role:Aurora Ventures is seeking a highly organized and detail-oriented Office Clerk to join our team. As an Office Clerk, you will play a crucial role in supporting our recruiting team by taking on preparatory measures in the recruiting process.Key Responsibilities:Collaborate with the team to search for suitable candidates for our network partners...


  • Holbrook, Massachusetts, United States Torque Consulting Full time

    Project ManagerLocation: Long Island, NYType: Full-TimeSalary: $100-150kAbout Torque Consulting: Torque Consulting represents a prestigious construction firm renowned for its commitment to excellence in executing high-quality projects. We are in search of a seasoned and driven Project Manager to oversee Public Work initiatives on Long Island.Key...


  • Holbrook, Massachusetts, United States Torque Consulting Full time

    Project ManagerLocation: Long Island, NYType: Full-TimeSalary: $100-150kAbout Torque Consulting: We represent a prominent construction organization known for its commitment to excellence in executing high-caliber projects. We are in search of a seasoned and driven Project Manager to oversee Public Work initiatives on Long Island.Core...


  • Holbrook, Massachusetts, United States Torque Consulting Full time

    Project ManagerLocation: Long Island, NYType: Full-TimeSalary: $100-150kAbout Torque Consulting: We represent a prominent construction firm known for its commitment to excellence in executing high-quality projects. We are in search of a seasoned and driven Project Manager to oversee Public Work initiatives on Long Island.Key Responsibilities:Establish the...


  • Holbrook, Massachusetts, United States Torque Consulting Full time

    Project ManagerLocation: Long Island, NYType: Full-TimeSalary: $100-150kAbout Torque Consulting: We are a prominent consulting firm representing a well-established construction company known for its commitment to delivering superior quality projects. We are currently in search of a skilled and driven Project Manager to oversee Public Work initiatives on Long...


  • Holbrook, Massachusetts, United States Torque Consulting Full time

    Project ManagerLocation: Long Island, NYType: Full-TimeSalary: $100-150kAbout Torque Consulting: We represent a prestigious construction firm renowned for its commitment to excellence in executing high-caliber projects. We are in search of a seasoned and driven Project Manager to oversee Public Work initiatives on Long Island.Key Responsibilities:Establish...


  • Holbrook, Massachusetts, United States Aspen Dental Full time

    About Aspen DentalAt Aspen Dental, we prioritize our employees' growth and well-being, offering a comprehensive training program, competitive compensation, and cutting-edge technology to support their success.Job SummaryWe are seeking an Entry-Level Denture Lab Technician to join our team. As a key member of our dental laboratory, you will be responsible for...


  • Holbrook, Massachusetts, United States Metropolitan Construction Systems, Inc. Full time

    Job OverviewPosition SummaryWe are in search of a proficient and meticulous Lead Cost Estimator with significant expertise in commercial roofing initiatives. The successful candidate will demonstrate a solid history of accurately evaluating project expenses, formulating detailed estimates, and possessing outstanding communication and organizational...


  • Holbrook, Massachusetts, United States Aspen Dental Full time

    About Aspen DentalAt Aspen Dental, we put our patients first, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and cutting-edge technology will help you thrive in your career.Job SummaryWe are seeking an Entry-Level Denture Lab...


  • Holbrook, Massachusetts, United States Aspen Dental Full time

    About Aspen DentalAt Aspen Dental, we put our patients first, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and cutting-edge technology will help you thrive in your career.Job SummaryWe are seeking an Entry-Level Denture Lab...


  • Holbrook, New York, United States Sunrise Senior Living Full time

    About the RoleSunrise Senior Living is seeking a highly motivated and experienced Business Development Director to join our team in Long Island, NY. As a key member of our sales team, you will be responsible for developing and implementing business development strategies to drive growth and revenue for our senior living communities.Key ResponsibilitiesMarket...


  • Holbrook, United States Solomon Page Full time

    Our client is seeking a Development Executive to join their team in Long Island! The Development Executive reports to the Senior Development Director and is an energetic and ambitious fundraiser who will successfully partner with the development team and volunteer leadership to ensure the success of fundraising events and opportunities throughout the year...


  • Holbrook, United States Solomon Page Full time

    Our client is seeking a Development Executive to join their team in Long Island! The Development Executive reports to the Senior Development Director and is an energetic and ambitious fundraiser who will successfully partner with the development team and volunteer leadership to ensure the success of fundraising events and opportunities throughout the year...


  • Holbrook, United States Solomon Page Full time

    Our client is seeking a Development Executive to join their team in Long Island! The Development Executive reports to the Senior Development Director and is an energetic and ambitious fundraiser who will successfully partner with the development team and volunteer leadership to ensure the success of fundraising events and opportunities throughout the year...


  • Holbrook, New York, United States Wylander Full time

    Job OverviewWylander Solutions, a recruitment firm focused on the restoration sector, is seeking a Senior Restoration Technician for a comprehensive restoration service provider.Compensation and Benefits:Hourly wage: $24.00-$30.00 (Dependent on Experience)Health Insurance401k plan with employer contributionElectronic devices provided11 Paid Holidays after 90...


  • Holbrook, New York, United States Wylander Full time

    Job OverviewWylander Solutions, a recruitment firm focused on the restoration sector, is seeking a Senior Restoration Technician for a comprehensive restoration service provider.Compensation and Benefits:Hourly wage: $24.00-$30.00 (dependent on experience)Health Insurance401k plan with employer contributionElectronic devices provided11 Paid Holidays after 90...


  • Holbrook, New York, United States Sunrise Senior Living Full time

    About the RoleWe are seeking a skilled and friendly Concierge to join our team at Sunrise Senior Living.Key ResponsibilitiesMonitor the Bistro Area: Ensure the refreshment, music, and cleanliness of the Bistro area meet the highest standards.Perform General Administrative Duties: Provide administrative support to the community, including tasks such as data...


  • Holbrook, New York, United States Sunrise Senior Living Full time

    About the RoleAs a Housekeeping Associate at Sunrise Senior Living, you will play a vital role in maintaining the cleanliness and comfort of our residents' suites and public areas.Key ResponsibilitiesPerform general housekeeping duties, including cleaning and sanitizing resident suites, public areas, and support spaces.Collect, clean, and redistribute...

  • Dental Office Manager

    1 month ago


    Holbrook, United States A High-Tech Dental Practice Full time

    **Job Title: Dental Office Manager****Company Overview:**Our multi-specialty private practice is seeking a dedicated and personable Dental Office Manager to join our esteemed and growing dental practice in a picturesque New England neighborhood. This is a High-Tech fully digital office with an outstanding team in place! This person will be a team builder...

  • Dental Office Manager

    3 weeks ago


    Holbrook, United States A High-Tech Dental Practice Full time

    **Job Title: Dental Office Manager****Company Overview:**Our multi-specialty private practice is seeking a dedicated and personable Dental Office Manager to join our esteemed and growing dental practice in a picturesque New England neighborhood. This is a High-Tech fully digital office with an outstanding team in place! This person will be a team builder...


  • Holbrook, United States Metropolitan Construction Systems, Inc. Full time

    Job DescriptionJob DescriptionOverviewWe are seeking a highly skilled Senior Project Manager to oversee and manage commercial roofing projects for a major roofing / waterproofing contractor from inception through completion. The ideal candidate will have extensive experience in the commercial construction industry, strong attention to detail, excellent...

  • Senior Estimator

    4 weeks ago


    Holbrook, United States Metropolitan Construction Systems, Inc. Full time $100,000 - $200,000

    Job DescriptionJob DescriptionOverviewWe are seeking a highly skilled and detail-oriented Senior Estimator with extensive experience in commercial roofing projects to join our team. The ideal candidate will have a proven track record in accurately assessing project costs, developing comprehensive estimates, and have excellent communication and organizational...

  • Senior Estimator

    4 weeks ago


    Holbrook, United States Metropolitan Construction Systems, Inc Full time

    OverviewWe are seeking a highly skilled and detail-oriented Senior Estimator with extensive experience in commercial roofing projects to join our team. The ideal candidate will have a proven track record in accurately assessing project costs, developing comprehensive estimates, and have excellent communication and organizational skills, as well as a strong...

  • Senior Estimator

    4 weeks ago


    Holbrook, United States Metropolitan Construction Systems, Inc Full time

    OverviewWe are seeking a highly skilled and detail-oriented Senior Estimator with extensive experience in commercial roofing projects to join our team. The ideal candidate will have a proven track record in accurately assessing project costs, developing comprehensive estimates, and have excellent communication and organizational skills, as well as a strong...


  • Holbrook, New York, United States Sunrise Senior Living Full time

    About the RoleSunrise Senior Living is seeking a highly skilled and dedicated Dining Services Manager to join our team. As a Dining Services Manager, you will be responsible for providing exceptional dining experiences to our residents in a safe and clean environment.Key ResponsibilitiesProvide leadership and guidance to dining staff to ensure exceptional...


  • Holbrook, New York, United States W3Global Inc Full time

    Job DescriptionOverviewW3Global Inc is looking for a proficient Senior Project Manager to lead and oversee commercial roofing initiatives for a prominent roofing and waterproofing contractor. The successful candidate will possess substantial experience in the commercial construction sector, a keen eye for detail, exceptional leadership skills, and a proven...


  • Holbrook, New York, United States 𝘊𝘦𝘳𝘵𝘪𝘧𝘪𝘦𝘥 𝘐𝘯𝘵𝘦𝘳𝘪𝘰𝘳𝘴, 𝘐𝘯𝘤. ᴡʙᴇ ᴄᴇʀᴛɪꜰɪᴇᴅ Full time

    About the Company:Certified Interiors Inc. is a reputable carpentry firm located in New York, renowned for its extensive expertise across multiple sectors. The company is dedicated to delivering superior construction services while prioritizing client satisfaction.Job Title: Drywall/Carpentry Project ManagerPosition Overview:Oversee drywall and carpentry...


  • Holbrook, United States Quality Talent Group Full time

    Job DescriptionJob DescriptionWhy Wells Fargo:Are you ready for the next step in your career? This is where it begins - at a company known for our "Well Life" approach to supporting employees' career aspirations, work-life balance, and mental and physical health. We ranked #2 on the 2023 LinkedIn Top Companies list - and #1 among financial services...


  • Holbrook, New York, United States 2020NOW Vision Services LLC Full time

    IT Support Technician – 20/20NOW Vision Services LLCWe are seeking to enhance our IT department with a dedicated IT Support Technician.Position Overview:The IT Support Technician will play a crucial role in maintaining the efficiency of our IT operations.Key Responsibilities:Assist with daily IT operations and support tasks.Facilitate the setup and...


  • Holbrook, New York, United States Wylander Full time

    Job OverviewWylander Solutions, a recruitment firm focused on the restoration sector, is seeking a Lead Restoration Technician for a comprehensive restoration service provider.Compensation and Benefits:Hourly wage: $24.00-$30.00 (dependent on experience)Health Insurance401k plan with employer contributionElectronic devices provided11 Paid Holidays after 90...