Accounts Payable Specialist

4 weeks ago


Spring Hill, Florida, United States Garyline LLC Full time
Job Overview

Garyline LLC is seeking an experienced Accounts Payable Clerk to join its finance team. The ideal candidate will have a minimum of 2 years of experience in accounts payable, along with at least 1 year of hands-on experience using Bill.com. The Accounts Payable Clerk will play a crucial role in maintaining accurate financial records and ensuring timely payment of invoices.

Key Responsibilities:

  • Process vendor invoices, ensuring accuracy and adherence to company policies.
  • Process purchase orders using a 3-way match (comparing the purchase order, invoice, and receiving documents) to ensure accuracy before payment.
  • Manage and maintain accounts payable records using Bill.com, including entering and approving invoices.
  • Reconcile vendor statements and resolve discrepancies in a timely manner.
  • Ensure invoices with discounts are processed timely to take advantage of available discounts.
  • Assist in the preparation of payment runs and maintain payment schedules.
  • Respond to vendor inquiries regarding payment status and discrepancies.
  • Collaborate with internal departments to obtain necessary documentation for invoice processing.
  • Review open purchase orders to ensure they are properly closed.
  • Continuously identify opportunities for process improvements in accounts payable operations.

Qualifications:

  • Minimum of 2 years of experience in accounts payable or related field.
  • At least 1 year of experience with Bill.com.
  • Proficiency in Microsoft Excel, including the ability to create and manage spreadsheets, utilize formulas, and perform data analysis.
  • Strong attention to detail and accuracy in data entry.
  • Proficiency in Microsoft Outlook, including the ability to create rules to improve organization and efficiency of incoming communications.
  • Excellent organizational and time-management skills.
  • Ability to communicate effectively with vendors and internal stakeholders.
  • Knowledge of general accounting principles.

What We Offer:

  • Competitive salary.
  • Health, dental, and vision insurance.
  • 401(k) with company match.
  • Paid time off and holidays.
  • Opportunities for professional development and growth.
  • A supportive and inclusive work culture.

Garyline LLC is a leading manufacturer of high-quality, USA-made promotional products, proudly rooted in innovation and client satisfaction. Originally founded in New York in the 1960s, Garyline has recently expanded its operations to a new facility in Spring Hill, Florida, just 25 miles north of Tampa. This move supports our commitment to growth and allows us to better serve our clients with rapid, reliable delivery.

Specializing in a wide range of customizable promotional items including drinkware, personal care products, and eco-friendly merchandise, Garyline is dedicated to providing durable, impactful products that align with our clients' branding goals. As a dynamic organization, we leverage advanced manufacturing processes to ensure both exceptional quality and fast turnarounds for custom orders.

At Garyline, we believe in creating a collaborative, supportive work environment where employees can thrive and develop professionally. We are committed to investing in our team's growth and building a workplace culture that values excellence and continuous improvement.



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