Office Support Specialist

4 weeks ago

Riverside, California, United States State Air Resources Board Full time
Job Summary

This position is a 12-month Limited Term (LT) appointment and may be extended up to 24 months or become permanent.

Job Description and Duties

The Emissions Certification and Compliance Division is seeking a motivated and organized Office Technician (General) to provide varied support to the branch chiefs, managers, engineers, scientists, technicians, and field representatives as a team member in the Emissions Certification and Compliance Administrative Section.

Key Responsibilities
  • Receives and screens incoming telephone calls and visitors, exercising considerable judgment in providing factual/technical information in response to inquiries.
  • Reviews and prioritizes incoming correspondence to determine disposition and routing.
  • Schedules meetings, maintains the Branch Chiefs' appointment calendars, edits all correspondence and documents for Branch Chief signature, and routes to the Division Office when necessary.
  • Provides secretarial support to Section Managers and staff of the Branches.
  • Ensures staff work meets proper format, organization, grammar usage, completeness of content, and conformance to Executive Office/Board procedural standards.
  • Assists with budgetary issues for the Branches, establishes office procedures, and updates them as needed.
  • Independently prioritizes workload in accordance with public hearings, workshops, and other critical events.
  • Tracks and follows up on Branches assignments to ensure deadlines are met.
  • Coordinates travel and meeting arrangements.
  • Reviews travel claims for accuracy and completeness.
  • Assists with interview and hiring procedures of new employees.
  • Assists technical staff in preparing Board Hearing staff reports and related documentation, ensuring accuracy with formatting and layout.
  • Assists in preparing other Division documents.
Requirements
  • Requires being stationary, consistent with office work, for extended periods.
  • Standard office environment (artificial lighting, controlled temperature, etc.)
  • Daily use of a personal computer, office equipment, and/or telephone.
Special Requirements

Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion prepared by the applicant describing how their skills, knowledge, abilities, education, training, and experience qualify them for the position.

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