Proposal Coordinator Specialist

7 days ago

Washington, Washington, D.C., United States Prominent Global Solutions Full time

Job Title: Proposal Coordinator

Job Description:

Prominent Global Solutions is seeking an experienced Proposal Coordinator to join our team. As a key member of the marketing team, you will have the opportunity to develop innovative and creative proposals, presentations, and other materials that help win new projects for PGS.

Responsibilities:

  • Supports the proposal development process, including developing proposal templates, establishing deadlines, collecting information from technical writers, and conducting compliance reviews of proposal drafts
  • Provides document formatting, production, and select administrative support to produce professionally prepared and compliant proposal submittals and other business development artifacts
  • Analyzes solicitations (i.e., RFPs, RFIs, RFQs) for proposal requirements that impact format and production
  • Assists with the proposal lifecycle to coordinate meeting logistics, schedules, and proposal documentation (i.e., outlines, compliance matrices, writing assignment matrices)
  • Edits and formats RFI responses, proposals and other business development documentation
  • Develops original content for business development artifacts as required
  • Creates, edits, and maintains content in past performance library
  • Manages proposal repository and ensure all proposal content is up-to-date and easily accessible for future use.
  • Creates and maintains templates and standard response libraries to streamline the proposal development process.
  • Draft responses to Requests for Information (RFI)
  • Coordinates with graphics and design teams to ensure graphics are produced in accordance with proposal and capture managers' direction.
  • Serves as Volume Lead for Business/Contracts volumes as may be assigned to ensure all required documents are submission-ready and appropriately signed/dated
  • Manages and regularly updates the opportunity tracking dashboard within SharePoint
  • Works with marketing to update and maintain CRM

Qualifications:

  • Minimum of 5 years of experience supporting proposal development for federal contracts.
  • Ability to work effectively under pressure and meet tight deadlines.
  • Attention to detail and strong organizational skills.
  • High level expertise formatting documents in MS Word and Adobe Pro pdf applications.
  • Familiarity with MS Teams and SharePoint including setting up and managing groups and project team sites.

Place of Performance:

  • Remote

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