Proposal Coordinator

24 hours ago

Washington, Washington, D.C., United States Guidehouse Full time
Job Summary

Guidehouse is seeking a skilled Proposal Coordinator to support commercial and public sector proposal deliverables in our Financial Services segment. The ideal candidate will have experience working on proposals, excellent communication skills, and the ability to work efficiently with multiple deadlines and changing priorities.

Key Responsibilities
  • Support a Proposal Manager on large, complex proposals with proposal development activities, team communications, and document control.
  • Prepare and maintain proposal schedules and workspace.
  • Schedule and coordinate logistics for meetings, including proposal kick-off meetings, stand-up meetings, editorial and quality/compliance reviews.
  • Coordinate proposal production activities, including hardcopy, email, and upload.
  • Track action items and escalate issues in a timely manner.
  • Follow up with proposal contributors to ensure assignments are completed as specified and within deadline.
  • Prepare or complete cross-reference matrices, forms, and outlines.
  • Perform compliance checks while compiling proposal documents or volumes to confirm that material provided by contributors meet RFP requirements or company guidelines.
  • Maintain proposal file structure and support distribution of proposal files.
  • Format proposals in accordance with Guidehouse standard proposal templates in Word and PowerPoint and assist proposal team members in the use of the proposal templates, collaborating with the desktop publishing team for more complex formatting.
  • Coordinate graphics, desktop publishing, editing, and proofreading for all assigned proposals.
  • Coordinate proposal production of hard copy proposals and CD/USB deliverables as required by customers.
  • Archive final proposals and re-usable proposal content following final submission.
  • Proof work to minimize errors; rework errors.
Requirements
  • Bachelor's Degree; Four (4) years additional professional experience may be substituted in lieu of degree.
  • Four (4) + years of experience working on proposals.
  • Intermediate skill in Microsoft Word and SharePoint.
  • Working skills in Adobe Acrobat Professional to create and edit PDF documents.
  • At least 4-6 years of experience working on proposals.
  • Must be a US citizen due to the nature of many of our US government proposals.
  • Demonstrated time-management skills.
  • Proven ability to work independently.
Preferred Qualifications
  • Advanced skill in Microsoft Word and SharePoint.
  • Working skills in Adobe Creative Cloud and experience editing graphics in Illustrator and InDesign.
  • Experience working with proposal automation software such as RFPio or Loopio.
About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

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