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Administrative Support Specialist

4 weeks ago

Portland, Oregon, United States PacifiCorp Full time
PacifiCorp Job Description

Job Summary:
PacifiCorp is seeking a highly organized and detail-oriented individual to join our GIS Production team as an Administrative Support Specialist. This role will provide administrative and staff support functions for the GIS Production group, including data compilation, analysis, and report preparation. The successful candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.

Key Responsibilities:
  • Coordinate GIS Production workflow, including tracking rejected jobs and coordinating with field operations and GIS Production personnel on data issues.
  • Use RCMS/Maximo to check on work orders, service requests, and/or existence of field facilities.
  • Review and verify all as-built construction jobs to ensure job packets are properly completed and all materials have been provided, reject if needed.
  • Follow up with district office on rejected and past due as-built construction jobs.
  • Coordinate and monitor the GIS production work corrections inbox for incoming digital job packets and map corrections.
  • Assign work number to each work correction or facility point inspection received.
  • Sort and log mapping jobs into database.
  • File emailed mapping jobs in digital folders for mappers to access and work on.


Requirements:
  • Proficient with Microsoft Office Suite (Word, Excel, PowerPoint), databases, and file management.
  • Ability to handle multiple tasks and time-sensitive projects.
  • Excellent organization and planning skills.
  • Ability to pack and lift "banker boxes" for document archival.


Working Conditions:
This is a full-time position eligible for an annual discretionary performance incentive bonus. PacifiCorp is an equal opportunity employer and welcomes applications from diverse candidates.