Administrative Specialist II
4 weeks ago
The Urban League of Portland is seeking an Administrative Specialist II to join our team. This role will work closely with our Administrative Team to complete tasks associated with responder crew scheduling and timekeeping, as well as various other administrative duties.
Key Responsibilities- Coordinate scheduling for the Portland Street Response and CHAT Programs, including backfilling shifts and managing transfers.
- Perform payroll/timekeeping duties, ensuring pay records are maintained and data is entered into payroll and/or timekeeping systems in an accurate and timely manner.
- Support recruitment efforts, including coordinating onboarding activities, ensuring training compliance, and maintaining employee records.
- Assist the training coordinator with managing and coordinating staff training activities.
- Develop, establish, and maintain logs, files, spreadsheets, and records systems.
- Provide general administrative office support, including ordering business cards, office supplies, and furniture, scheduling conference rooms, and troubleshooting issues related to printers, copiers, and computing equipment.
The Portland Street Response assists people experiencing mental health and behavioral health crises. The goal of the program is to update our first responder system by providing an additional compassionate first response option when 911 is called for someone experiencing low-acuity behavioral health issues.
Program Values- Equity & Social Justice: Strive to uplift the dignity and worth of all Portlanders, particularly those who have been historically marginalized and criminalized, by ensuring timely and professional person-centered first response.
- Collaboration: Ensure the best possible outcomes for our clients by working collaboratively with community partners, health systems, and traditional first responders.
- Empathy & Compassion: Operate from a framework of Trauma-Informed Care with the recognition that adverse life experiences (including health systems and carceral trauma) create barriers for clients to connect with the care and supportive services they need to thrive in the community.
- Resource Efficiency & Prioritization: Respond to the complex care needs of individuals experiencing low acuity crises in the community to enable Police and Fire resources to attend to life-saving and crime-related calls for service.
This role offers a unique opportunity to work in a dynamic and fast-paced environment, coordinating complex schedules, overseeing timekeeping, and exercising sound judgment. If you are a self-starter with excellent communication skills and a passion for administrative work, we encourage you to apply.
Requirements- Knowledge and experience coordinating complex schedules, including assisting with leave requests, backfilling field staff, and communicating time-sensitive changes.
- Experience overseeing timekeeping and executing personnel changes.
- Experience organizing, setting priorities, and exercising sound, independent judgment within areas of responsibility.
- Experience establishing and maintaining working relationships with internal and external stakeholders, including diverse, under-represented communities, all levels of staff, staff of other agencies, business leaders, and others encountered in the course of work.
- Knowledge and experience developing, revising, and maintaining standardized documents or forms.
- Experience working in a public safety/first responder environment.
To apply, please visit our website and submit your resume and responses to the supplemental questions. We encourage you to use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions.
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