Community Management Specialist

6 days ago

West Palm Beach, Florida, United States KW Property Management & Consulting Full time
Job Summary

We are seeking a highly skilled and experienced Assistant Property Manager to join our team at KW Property Management & Consulting. As a key member of our property management team, you will be responsible for providing exceptional management, direction, and leadership to ensure the property is maintained and operated in accordance with our objectives.

Key Responsibilities
  • Schedule and organize complex activities such as meetings, conferences, and department activities for all members of the department.
  • Organize and prioritize large volumes of information and calls.
  • Act as a liaison with other departments and outside agencies, including district managers, vice-presidents, board members, and chief engineers.
  • Handle confidential and non-routine information and explain policies when necessary.
  • Coordinate division of workload with the administrative assistant of the property.
  • Maintain, update, type, and coordinate account information in computer databases.
  • Coordinate and track important dates and meetings, such as annual and budget meetings.
  • Ensure that all communication is handled in a professional and courteous manner from the team on site.
  • Ensure that all mail is picked up daily in a timely manner.
Additional Responsibilities
  • Assist with producing minutes for board meetings.
  • Assist with preparation of the board agenda and board packet.
  • Responsible for coding and entering all invoices for the community.
  • Responsible to work closely with committees and each committee chairperson.
  • Assist with gathering quotes and proposals for projects for the community.
  • Daily management of the office staff and/or other team members on-site.
  • Supply ordering for maintenance, housekeeping, and the office.
  • Assist in posting all agendas to proper physical locations and to the website.
  • Responsible for making sure Lynk and KWIC information is kept up to date.
  • Responsible to make sure that vendor packets are processed for all vendors.
  • Monitoring of vendor license and insurance expirations.
  • Reservation and coordination of conference room events.
Requirements
  • High school diploma required; college degree preferred.
  • Working knowledge of computer and associated programs; MS Office Suite.
  • Ability to multi-task, set, and manage priorities.
  • Excellent communication and listening skills in order to interact with a diverse and multi-cultural population.
  • Keyboarding ability with accuracy at 45-50 words per minute.
  • Must function in a team-oriented environment.
  • Bilingual in Spanish may be required at some communities where the majority of the population and clients are Spanish-only speakers.
Working Conditions

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 20 pounds or less.

The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

This is an exempt (salaried) and full-time position. Days and hours of work will be determined based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand.

Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site.

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