Executive Administrative Support Specialist
4 days ago
BryceTech is seeking an experienced Executive Administrative Support Specialist to support our US Space Force, Space Systems Command (SSC) customer.
About the RoleThe successful candidate will provide executive-level administrative support, office management, personnel management, human resources management, and configuration and data management to the Government.
Key Responsibilities- Administrative Support: Assist the Government in the execution of routine business operations, including conducting research, preparing statistical reports, handling information requests, coordinating personnel and appraisal records, mail distribution, office support services, managing executive schedules, planning government travel, coordinating staff activities, arranging meetings, events, and conventions, and performing other clerical functions.
- Task Management: Assist and advise the Government in analyzing, interpreting, monitoring, disseminating, and resolving all tasks to ensure deadlines are met. Tasks can include reviewing and coordinating performance reports, ensuring documents are in compliance with Space Systems Command, Space Force, Air Force, and DoD policy, laws, and regulations, facilitating interfaces with critical internal and external acquisition organizations, ensuring completeness and quality of acquisition and requirements-related documents, and monitoring front office tasks.
- Database Management: Develop, document, modify, transition, and maintain standard functional databases to support organizations in meeting mission requirements as needed. Where necessary, plan to transition, and upon approval of the plan, execute the transition of existing program/functional discipline-unique software and databases into standard and/or updated databases and software. Database access shall be at the Government's discretion.
- Civilian Record Keeping: Assist with managing Government civilian record keeping. Serve as the primary point of contact for all unit civilian human resource management functions and shall provide expertise and guidance on all civilian matters related to procedures, rules, and regulations. Assist the Government with identifying present and future vacant civilian positions, creating justifications for requisitions, completing Request for Personnel Actions, completing/coordinating security waivers, creating Core Personnel Documents and updating Manpower Change Requests. Assist with special civilian manpower requests to include but not limited to Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations.
- Meeting Support: Attend and support administration (scheduling, security controls, and/or execution) of meetings and reviews. Identify/distribute the purpose and objective as defined by the meeting principal to key members in advance using Microsoft Calendar for routine meetings. Capture action items, record minutes, and disseminate to all invitees in a timely manner. Minutes shall include but are not limited to purpose and objective; names/organization of principal, key members, and other attendees; names of all individuals invited compared to those who attended; if a key member is unable to attend provide reason for absence; summarize meeting effectiveness in relation to mission objective; and summarize events/decisions.
- Award Processing: Assist with the submission and processing of military and civilian awards and decorations, quarterly and annual awards, and special trophies to include but not limited to monitoring status of military and civilian out-bound personnel and notifying the government of decoration package timelines, ordering plaques, updating recognition board, and assisting the government with All Calls. Notify the government of quarterly, annual, and special award timelines, and assist with preparing award packages. Quality check all packages to ensure compliance with regulations. Monitor award package processing until award is signed and presented to member. Assist the government with the awards board process to include but not limited to the voting round for submitted packages, consolidate votes, and present results to the Government.
- Schedule Development: Develop and maintain schedules using standard Microsoft Suite applications (i.e., Microsoft Project).
About BryceTech
BryceTech is a leading provider of space systems and technology solutions. We are committed to delivering innovative and effective solutions to our customers in the US Space Force, Space Systems Command, and other government agencies.
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