Office Operations Coordinator

3 weeks ago

Irvine, California, United States TP-Link Systems Inc. Full time
About the Opportunity

TP-Link Systems Inc. is a global leader in providing reliable networking devices and smart home products. As an Office Coordinator, you will play a vital role in supporting our operations and ensuring seamless day-to-day activities.

About the Job Description:

The ideal candidate should possess strong organizational skills, excellent communication abilities, and the capacity to prioritize multiple tasks efficiently. This position involves managing office operations, coordinating meetings and events, and providing administrative support to staff and management.

What You'll Do:
  1. Act as the first point of contact for visitors, clients, and vendors, providing a professional welcome and necessary support.
  2. Effectively manage phone calls, emails, and communicate across departments.
  3. Organize and schedule meetings, appointments, and conferences with ease.
  4. Maintain a well-stocked office supply inventory and ensure the office environment remains clean and organized.
  5. Assist in preparing documents, presentations, and reports with accuracy and attention to detail.
  6. Handle mail, deliveries, and shipments promptly and efficiently.
  7. Coordinate office events and activities to foster a positive work environment.
  8. Maintain accurate filing systems and assist with document management.
  9. Collaborate with HR to support employee onboarding, file management, and office policies.
  10. Arrange travel for staff members as needed.
  11. Ensure adherence to safety procedures and company policies.
  12. Provide additional administrative support as required.
Requirements:
  1. A high school diploma or equivalent is mandatory; an Associate's degree is preferred.
  2. At least 2+ years of experience in an office coordinator or administrative role.
  3. Proficiency in MS Office and office equipment is essential.
  4. Excellent written and verbal communication skills are required.
  5. Strong organizational skills with the ability to manage multiple tasks and deadlines.
  6. Ability to maintain confidentiality and handle sensitive information.
  7. Detail-oriented with problem-solving skills.
  8. Ability to work independently and as part of a team.
  9. Prior customer-facing experience is beneficial.
Why Join Us?
  • Competitive hourly rate: $27-$30 per hour based on experience.
  • Fully paid medical, dental, and vision insurance (partial coverage for dependents).
  • Contributions to 401k funds.
  • Over four weeks of PTO per year.
  • Bi-annual pay increases.
  • Health and wellness benefits, including free gym membership.
  • Quarterly team-building event.

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