Lead Fiscal Operations Coordinator

1 week ago

San Francisco, California, United States Golden Gate Regional Center Full time
Job Overview

Position: Senior Fiscal Coordinator - Accounts Payable

Salary Range: $53,481 - $64,177

The Senior Fiscal Coordinator is responsible for ensuring the precise handling of invoices from vendors related to Operations, preparing for electronic fund transfers and check disbursements, as well as managing Intermediate Care Facilities - State Plan Amendment (ICF – SPA) Processing and State Claims Processing on a monthly basis.

Key Responsibilities:

  • Oversee and monitor all financial data related to ICF- SPA.
  • Distribute summary and detailed billing statements to service providers.
  • Examine and rectify discrepancies in the ICF SPA Error Report.
  • Develop and sustain a detailed receivable worksheet to align with the General Ledger for ongoing processes.
  • Update the receivable records and compile a list of outstanding invoices for each provider, including sending reminders for payments.
  • Engage with delinquent providers to ensure timely payments.
  • Reconcile the monthly receipt records with the General Account.
  • Provide a monthly report of delinquent accounts to the relevant department.
  • Collaborate with the Department of Developmental Services Intermediate Care Facilities (DDS ICF) team.
  • Manage monthly State Claim Reimbursements.
  • Prepare worksheets for fund transfers across all accounts.
  • Document all financial activities accurately.
  • Ensure reconciliation and balance of transfer funds in the Master Account.
  • Align the general ledger with regional center claim cost reports after processing check runs and make necessary adjustments.
  • Complete and submit DDS claim forms for reimbursement following Controller approval.
  • Handle Accounts Payable for Operations.
  • Process payments to non-purchase of service (POS) vendors and reimbursements related to Operations.
  • Verify vendor billing details and make necessary adjustments.
  • Maintain comprehensive documentation for payments and reasons for non-payments or adjustments.
  • Resolve issues with vendors and internal staff while adhering to departmental procedures.
  • Prepare requests for fund transfers.
  • Conduct or coordinate reconciliations of Operations A/P Accounts.
  • Maintain a complete set of accounts records for A/P Operations.
  • Organize and file all invoices, purchase orders, and claim reports.
  • Manage Help Fund, Supported Living Services (SLS), and Zief Accounts.
  • Prepare checks for Help Fund, SLS, and Zief Accounts.
  • Review daily positive pay exceptions from the bank and manage stop payments as needed.
  • Conduct electronic filings for journal entries, state claim reports, etc.
  • Distribute annual 1099 Forms.
  • Maintain a log for operational Purchase Orders.
  • Ensure proper data management and annual purging within the scope of responsibilities.
  • Communicate and resolve issues with both internal and external stakeholders.
  • Support various functions within the department as required and assist in cross-training team members.
  • Engage with and support other internal units.
  • Participate in special projects and assist with additional tasks as assigned.
  • Maintain confidentiality of all individual information in compliance with HIPAA and the California Lanterman Act.

Qualifications:

Required:

  • 4+ years of post-secondary education with three years of relevant work experience.
  • A Bachelor's Degree or equivalent may substitute for two years of work experience.

Experience:

  • 4+ years of professional experience in accounting or a related field.

Competencies:

  • Accuracy and Accountability.
  • Ability to guide the team towards quality, efficiency, and client-focused outcomes.
  • Foster Teamwork.
  • Analytical thinking and problem-solving skills.
  • Successful project management through follow-up.
  • Self-motivation and initiative.
  • Flexibility and adaptability.
  • Customer-oriented approach.
  • Attention to detail.
  • Effective prioritization skills.
  • Respect and cultural awareness in interactions.
  • Build partnerships through collaboration and active listening.
  • Ability to manage multiple priorities effectively.

Skills:

  • Proficient written communication skills for standard business correspondence.
  • Clear and concise oral communication abilities.
  • Ability to interact with all organizational levels.
  • Familiarity with basic office equipment.
  • Basic knowledge of MS Office applications.
  • Understanding of accounting principles.
  • Knowledge of the DDS.

Desired:

  • Experience in multicultural environments or multilingual capabilities.

Benefits:

What are the benefits of working with Golden Gate Regional Center?

We offer a generous Tuition Reimbursement Program that covers qualifying employees up to $10,000 per fiscal year.

Our comprehensive benefits package includes Medical and Dental coverage with substantial employer contributions, as well as additional employer-paid Life, Disability, and Vision insurance.

We provide a 10% employer contribution to a 403(b) retirement plan to assist in your future savings.

Generous Time Off Benefits:

We offer a total of 13 vacation days, 15 sick days, 10 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education.

What makes Golden Gate Regional Center unique?

We value diversity and strive to create an environment where individuals from all backgrounds can collaborate to address complex challenges. Our commitment to community engagement is strong, and we are passionate about our mission.

At Golden Gate Regional Center, we recognize each individual as a unique person and engage with them respectfully and responsively. We prioritize placing each person at the center of their own life, recognizing their expertise in their own identity and experiences.

Application Process:

Golden Gate Regional Center encourages individuals from all backgrounds to apply. Please complete the application and submit your most recent resume. If you feel that the application questions do not fully capture your qualifications, you are welcome to attach a cover letter. Applications are reviewed on an ongoing basis.

Golden Gate Regional Center is an Equal Opportunity Employer.

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