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Office Manager

2 months ago

San Francisco, California, United States Zephyr Connects Full time
Job Description

We are seeking an experienced and collaborative Office Manager to join our high-performing and well-respected general contracting company. As an Office Manager, you will play a central role in partnering with our company's founder and supporting our team by managing the company's administrative, operational, and fiscal affairs.

Key Responsibilities
  • Financial Management
    • Process weekly invoices and timecards
    • Ensure change orders updated on a weekly basis
  • Communication and Coordination
    • Maintain clear and effective communication with clients, subcontractors, Bookkeeper, and other vendors
    • Regularly update Project Management software
  • Project Support
    • Making necessary updates to the project schedule as needed
    • Conduct site visits 1-2 times per week to monitor project progress
    • Attend staff meetings and participate in client calls
  • Human Resources
    • Help with hiring and onboarding new employees
Requirements
  • 3+ years' experience in a similar role
  • Basic accounting skills
  • Proficiency using Excel
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Ability to work independently and efficiently in a fast-paced environment
  • Effective communication skills to interact with various stakeholders
  • Ability to multitask and prioritize tasks effectively
Compensation
  • $35-$50 per hour
  • 12 PTO days per year
  • Gas reimbursement for travel