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Lead Fiscal Operations Coordinator

2 months ago

San Francisco, California, United States Golden Gate Regional Center Full time
Job Overview

Position: Senior Fiscal Coordinator - Accounts Payable

Salary Range: $53,481 - $64,177

The Senior Fiscal Coordinator is responsible for ensuring the precise handling of operational invoices from vendors, facilitating electronic fund transfers and check disbursements, as well as managing Intermediate Care Facilities - State Plan Amendment (ICF – SPA) Processing and State Claims Processing on a monthly basis.

Key Responsibilities:

  • Manage and monitor all ICF- SPA financial records.
  • Distribute summary and detailed billing statements to service providers.
  • Analyze and rectify discrepancies in the ICF SPA Error Report.
  • Develop and maintain a detailed receivable worksheet to align with the General Ledger for ongoing financial processes.
  • Update the receivable records and compile outstanding invoice listings for individual providers, including sending payment reminders.
  • Engage with delinquent providers to resolve outstanding payments.
  • Reconcile the monthly receipt records with the General Account.
  • Submit the monthly delinquent report to the Department of Developmental Services (DDS) by the 5th of each month.
  • Collaborate with the DDS ICF team for effective communication.
  • Process monthly State Claim reimbursements.
  • Prepare monthly fund transfer worksheets for all accounts.
  • Document all financial activities accurately.
  • Reconcile and balance transfer funds within the Master Account.
  • Align the general ledger with regional center claim cost reports post-check runs and implement necessary adjustments.
  • Complete DDS claim forms and submit for reimbursement after Controller approval.
  • Handle Operations Accounts Payable.
  • Process payments to non-purchase of service (POS) vendors and manage Operations-related reimbursements.
  • Verify vendor billing information and make necessary adjustments.
  • Maintain comprehensive documentation for payments, non-payments, and adjustments.
  • Resolve issues with vendors and staff in accordance with departmental protocols, ensuring ongoing communication.
  • Prepare requests for fund transfers.
  • Conduct or coordinate reconciliations of Operations A/P Accounts.
  • Maintain thorough records for A/P Operations.
  • Organize and file all invoices, purchase orders, and claim reports.
  • Oversee Help Fund, Supported Living Services (SLS), and Zief Accounts.
  • Prepare checks for Help Fund, SLS, and Zief Accounts.
  • Review daily positive pay exceptions from the bank, initiate stop payments, and manage manual check issuance as needed.
  • Perform electronic filings, including Journal Entries, State Claim reports, etc.
  • Distribute annual 1099 Forms.
  • Maintain the operation Purchase Order log.
  • Ensure proper filing and annual purging of Data Safe Transmittals within the scope of responsibilities.
  • Address and resolve issues with both internal and external stakeholders.
  • Support various functions within the department as necessary and assist in cross-training team members.
  • Engage with and support other internal units.
  • Participate in special projects and assist with additional tasks as assigned.
  • Uphold confidentiality of all individual information in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act.

Qualifications:

Required:

  • 4+ years of post-secondary education coupled with three years of relevant work experience.
  • A Bachelor's Degree or equivalent may substitute for two years of work experience.

Experience:

  • 4+ years of professional experience in accounting or a related field.

Competencies:

  • Accuracy and Accountability
  • Ability to guide the team towards quality, efficiency, and positive client outcomes.
  • Foster a collaborative team environment.
  • Identify and analyze problems with analytical thinking.
  • Implement successful follow-up and project management strategies.
  • Demonstrate self-direction and initiative.
  • Exhibit flexibility and adaptability.
  • Maintain a customer-oriented approach.
  • Pay attention to detail.
  • Prioritize effectively.
  • Show respect and cultural awareness; manage personal reactions effectively.
  • Build partnerships and trust through collaboration and active listening.
  • Adapt to multiple and competing priorities using expertise to focus on key outcomes.

Skills:

  • Written communication: proficiency in developing standard business communications with proper grammar and punctuation.
  • Oral communication: ability to convey complex information clearly and professionally.
  • Ability to interact with all organizational levels.
  • Proficient in operating basic office equipment.
  • Familiarity with MS Office applications.
  • Understanding of accounting principles.
  • Knowledge of the DDS framework.

Desired:

  • Experience in multicultural environments and/or multilingual capabilities.

Benefits:

What does GGRC offer?

Generous Tuition Reimbursement Program that reimburses qualifying employees up to $10,000 per fiscal year.

A comprehensive benefits package including Medical and Dental coverage with significant employer contributions, along with additional employer-paid Life, Disability, and Vision insurance.

10% employer contribution to a 403(b) retirement plan to support your future savings.

Generous Time Off Benefits:

13 vacation days, 15 sick days, 10 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education.

What makes GGRC unique?

GGRC values diversity and fosters an environment where individuals from all backgrounds can collaborate to solve complex challenges. We are community-oriented and passionate about our mission.

GGRC respects each individual as a unique person and engages with them in a manner that is both respectful and responsive. We strive to place each individual at the center of their own life, recognizing them as experts in their own experiences and identities.

Application Process:

GGRC encourages individuals from diverse backgrounds to apply. Please complete the application and submit your most recent resume. If you believe that the application questions do not fully capture your qualifications, you are welcome to attach a cover letter. Applications are reviewed on an ongoing basis.

Golden Gate Regional Center is an Equal Opportunity Employer.