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Administrative Coordinator

2 months ago

Tacoma, Washington, United States Pacific Lifestyle Homes Inc Full time
Job Overview

About Pacific Lifestyle Homes

Become part of the Pacific Lifestyle Homes community, a recognized leader in the homebuilding industry, known for our commitment to BUILDING BETTER LIVES. Since our inception in 1996, we have successfully constructed over 6,500 homes and developed 130 communities across various regions. Our accolades, including the Building Industry Association 'Builder of the Year' and the National Housing Quality Gold Award, reflect our dedication to excellence and community impact.

Position Purpose

We are currently seeking a highly organized and detail-oriented Executive Assistant to provide essential support to the Divisional President. This full-time role encompasses a range of administrative tasks, office management duties, event coordination, and onboarding assistance for new hires. The ideal candidate will also facilitate IT issue resolution, support sales and marketing initiatives, and assist with construction-related tasks. We value proactive individuals who are committed to delivering exceptional service that fosters the company's growth and success.

Benefits of Working with Us

  • Comprehensive medical, dental, and vision coverage for employees and their families
  • Participation in a 401(k) retirement savings plan with company contributions
  • Discounts on new homes
  • 120 hours of paid time off in the first year
  • Seven paid holidays
  • Paid hours for volunteering
  • Employee Recognition Program
  • Referral bonuses up to $1,000
  • A vibrant company culture, including unique events
  • And much more

Our Culture and Values

At Pacific Lifestyle Homes, our culture is characterized by open communication and mutual respect. We prioritize personal development through coaching, regular performance reviews, and a commitment to internal promotions. Our core values—respect, accountability, candor, humility, integrity, and teamwork—guide our decisions and interactions.

Envision a career where you contribute to building homes and communities that endure over time. Picture yourself reflecting on your contributions years from now, knowing you played a pivotal role in their development.

Work Environment

This position is based in an office setting with a standard schedule of 8:00 AM to 5:00 PM. Our dress code reflects our commitment to professionalism and maintaining high standards as a leading homebuilder.

Key Responsibilities

  • Administrative Duties: Manage scheduling, prepare meeting agendas, notarize documents, maintain licenses, and assist with strategic planning updates.
  • IT Coordination: Oversee resolution of employee IT issues and manage vendor relations.
  • Office Management: Ensure smooth office operations, including maintenance and supplies, while supporting the Admin Assistant/Receptionist.
  • Human Resources Support: Assist with interview scheduling and prepare materials for new employees.
  • Accounting Functions: Handle settlement agreements, vendor setups, invoice approvals, and check requests.
  • Sales and Marketing Assistance: Support event planning, maintain open house data, and prepare sales training materials.
  • Construction Support: Aid the Construction Manager with data entry and administrative tasks.
  • General Administrative Support: Provide additional assistance as needed.

Qualifications

  • 3-5 years of administrative experience.
  • Ability to manage interruptions and prioritize tasks effectively.
  • Strong customer service skills and rapport-building abilities.
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
  • High School Diploma required; Associate degree preferred.