Administrative Support Specialist

3 days ago


Tampa Florida, United States Kleinfelder Inc Full time
About the Role

We are seeking a highly motivated and organized Administrative Services Specialist to join our team at Kleinfelder Inc. in Tampa, FL. As an Administrative Services Specialist, you will play a critical role in supporting the success of our local area operations by providing high-level and proactive administrative support to our service lines.

Key Responsibilities
  • Provide administrative support to project managers, including contract management, document control, and draft invoicing.
  • Assist with subcontractor and vendor set-ups, and maintain compliance with company policies.
  • Support facilities, fleet administration, and tracking of certification trainings for EP&P team.
  • Responsible for general office and personnel management, including creating, editing, and formatting documents.
  • Knowledge of computer setup, including cabling and monitor connection.
Requirements
  • 1-3 years of related experience, 2 - 3 years of business administration experience and knowledge of applicable laws and regulations required.
  • Associate degree or equivalent from two-year College or technical school required.
  • Advanced knowledge of MS Office, including Word, Excel, and PowerPoint required. Deltek database knowledge preferred.
  • Excellent communication skills, strong problem-solving skills, and ability to work independently.
About Kleinfelder Inc.

Kleinfelder Inc. is a leading engineering, science, and construction professional services company that provides solutions to improve our clients' transportation, water, energy, and other private infrastructure. We are a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers dedicated to doing the right thing, every day, on every project.

What We Offer
  • Excellent compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, and paid holidays.
  • Commitment to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths.
  • Equal Opportunity Employer - Minorities/Women/Disabled/Veterans.


  • Tampa, Florida, United States Marriott International Inc Full time

    About the Role:As a Property Administrative Specialist at Marriott International Inc, you will play a vital role in supporting various hotel functions. Your responsibilities will include providing administrative support, serving as a point of contact for clients and vendors, and acting as a liaison between the Sales Office and clients throughout the event...


  • Tampa, Florida, United States IT Concepts Full time

    About the RoleWe are seeking an experienced Administrative Assistant to support our DOD SOCOM opportunity. As a key member of our team, you will provide administrative support and coordination for program management and services related to emerging technology solutions.ResponsibilitiesCoordinate meetings, develop agendas, and assemble deliverable...


  • Tampa, Florida, United States HNTB Full time

    {"title": "Administrative Support Role", "description": "At HNTB, we are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team.Responsibilities:* Maintain multiple calendars and schedules appointments* Coordinate and schedule meetings and prepare meeting agendas* Coordinate and arrange travel and...


  • Florida, United States dnllubrication Full time

    Company Overview We encourage you to provide detailed information here. Position Overview This is a full-time on-site position for an Administrative Support Specialist at dnllubrication. In this role, you will be tasked with delivering comprehensive administrative assistance, managing communications, organizing schedules, and performing research activities....


  • Florida, United States dnllubrication Full time

    Company Overview We encourage you to provide detailed information here. Position Overview This is a full-time on-site position for an Administrative Support Specialist at dnllubrication. In this role, you will be tasked with delivering comprehensive administrative assistance, managing communications, organizing schedules, and performing research tasks. Key...


  • Florida, United States dnllubrication Full time

    Company Overview We encourage you to provide relevant details here. Position Overview This is a full-time on-site position for an Administrative Support Specialist at dnllubrication. In this role, you will be tasked with delivering comprehensive administrative assistance, managing communications, organizing schedules, and performing research tasks. Key...


  • Tampa, Florida, United States HNTB Full time

    Job SummaryHNTB is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our team of employee-owners. As an Administrative Support Specialist, you will be responsible for maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing,...


  • Tampa, Florida, United States POS Company (Restaurant & Retail) Full time

    Job OverviewWe are looking for an Administrative Support Specialist to enhance our operational efficiency. This role involves performing various clerical and administrative tasks to contribute to the overall success of the organization.Key Responsibilities:Assist with data entry and organization of menusProvide support to customers by addressing inquiries...


  • Florida, United States FERNCORE Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at FERNCORE Corporation. As a key member of our front office team, you will provide administrative support to our executives and teams, ensuring the smooth operation of our office.ResponsibilitiesClient Relations: Project a positive image when...


  • Tampa, Florida, United States Wholesale Parts Company Full time

    Job Title: Administrative Support SpecialistCompany Overview: We are a family-operated wholesale parts distributor with a legacy of over 34 years in the industry.Position Summary: We are seeking a committed individual to become part of our team as an Administrative Support Specialist. This position demands adaptability, a strong commitment to work, and...


  • Tampa, Florida, United States Marriott International Inc Full time

    About the RoleAs a Property Administrative Specialist at Marriott International Inc, you will play a vital role in supporting the smooth operation of our hotels. Your responsibilities will include providing administrative support across various departments, serving as a point of contact for clients and vendors, and acting as a liaison between the Sales...


  • Tampa, Florida, United States The University of Tampa Full time

    Job SummaryThe University of Tampa is seeking a highly organized and detail-oriented Administrative Support Specialist to join our Development and University Relations team. As a key member of our team, you will provide administrative support to our development officers and alumni relations staff, ensuring the smooth operation of our daily activities.Key...


  • Gainesville, Florida, United States UF Health Full time

    Job SummaryUF Health seeks an experienced Administrative Support Specialist to provide high-level administrative support to the VP & Chief Nursing Officer. This role requires a strong administrative professional with excellent organizational and communication skills.Key ResponsibilitiesProvide administrative support to the VP & Chief Nursing Officer,...


  • Tampa, Florida, United States Hillsborough Community College Full time

    **Job Summary:**Hillsborough Community College is seeking a highly skilled Administrative Support Specialist to provide effective and efficient daily office operations in our Clinical Liaison's Office. The successful candidate will be responsible for processing individual and client registrations, maintaining accurate records, and performing various...


  • Tampa, Florida, United States De Novo Review Inc Full time

    Company Overview: De Novo Review Inc is a reputable law firm dedicated to providing exceptional legal services. We are currently seeking a skilled Legal Administrative Support Specialist to join our dynamic team.Position Summary: The ideal candidate will possess a minimum of 2 years of relevant experience, demonstrating a proactive approach, outstanding...


  • Tampa, Florida, United States DAS Installers LLC, dba BDA Systems Co. Full time

    Job OverviewDAS Installers LLC, operating as BDA Systems Co., is a leading provider of communication equipment engineering and installation services across the United States. We specialize in the installation of our proprietary materials and components, catering to a diverse clientele engaged in similar projects.As an Administrative Support Specialist, you...


  • Tampa, Florida, United States Peraton Full time

    Job DescriptionJob Title: Network Administration SpecialistJob Summary:We are seeking a highly skilled Network Administration Specialist to join our team at Peraton. As a Network Administration Specialist, you will be responsible for the administration and maintenance of our WAN and LAN infrastructure, ensuring the smooth operation of our network systems.Key...


  • Tampa, Florida, United States Circor Full time

    Administrative Support SpecialistBUSINESS UNIT: CircorPOSITION SUMMARYThis role serves as a vital support function within the Business Development team, facilitating communication and collaboration among various departments including production, engineering, and logistics.KEY RESPONSIBILITIESManage distributor account details related to service requests,...


  • Tampa, Florida, United States The University of Tampa Full time

    Job SummaryThe University of Tampa is seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to the Development and University Relations team. This role will assist development officers and alumni relations staff with various tasks, including gift processing, meeting/event preparation, and data entry.Key...


  • Tampa, Florida, United States The University of Tampa Full time

    Job SummaryThe University of Tampa is seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to the Development and University Relations team. This role will assist development officers and alumni relations staff with various tasks, including gift processing, meeting/event preparation, and data entry.Key...